Hi,
First Step .You fix up upper limits grade wise / position wise.
Second step. Circulate these proposed upper limits to all Head of departments for review & inputs..... THEY ARE RESPONSIBLE FOR IT.
THIRDLY , MOST IMPORTANT : CERTAIN POSITIONS / ROLES REQUIRE LOT OF OUT CALLING TO NUMBERS WHICH ARE NOT IN CUG.... FOR EXAMPLE : HR RECRUITER , HE/ SHE WILL HAVE TO CALL UP CANDIDATES , SO EVERYTIME OIUTBOUND CALL IS CHARGED BECAUSE CUG IS FREE WITHIN THE CUG NUMBERS OF SAME GROUP & CORIDOOR..... PURCHASE OFFICER WILL HAVE TO CALL UP VENDORS SO HIS / HER USAGE WILL BE MORE...
THEN THERE IS A BUNCH OF EMPLOYEES, WHOM WE KNOW THEY TRAVEL OUT STATION REGULARLY.... HENCE ON ROAMING , CHARGES WILL BE HIGH....
THEN ONCE YOU GET THESE INPUTS..
STEP 4 : PREPARE AN EXCEL SHEET OF ALL EMPLOYEES & WRITE THEIR ENTITLEMENTS ... THEN CIRCULATE THE SHEET DEPARTMENTWISE TO ALL HOD's... THEY ARE RESPONSIBLE TO REVIEW IT & THEY WILL ASSESS THE USAGE DEPENDING UPON ROLE, POSITION, FUNCTION....
ONCE HOD APPROVES....
CIRCULATE IN WRITTING THE ENTITLEMENTS TO ALL EMPLOYEES WITH A PROPER WRITTEN NOTIFICATION THAT THESE ARE THE APPROVED ENTITLEMENTS, IF AMOUNT INCREASES, IT WILL BE DEDUCTED FROM SALARY OR HE / SHE MUST SUBMIT A SPECIAL APPROVAL FROM HOD WITH JUSTIFICATION ... FOR EXAMPLE : SOMETIMES, URGENTLY AN ACCOUNTANT HAS TO VISIT OUTSTATION BRANCH DUE TO ILL HEALTH OF EXISTING STAFF & GONE ON SUDDEN LEAVE OR SOME INSPECTION OR AUDIT... THEN FOR THAT MONTH, SINCE HE/ SHE WAS TRAVELLING & / OR DOING SOME SPECIAL TASK, SO HIS / HER OUTGOING WAS MORE.... Which is justified & approved by HOD...
if you require anyother assistance feel free to write or contact :
RAJESH SATYAL