Managing Employee Salaries in Excel: How Do You Handle Leave Adjustments for 200 Staff?

Dear All, We have an employee strength of around 200, and we have to prepare the salary in Excel. How will we maintain the employee database and leave records, and how will we compute the salary after adjusting the leaves with pay and without pay? Please demonstrate. It's very urgent.

Thanks,

Anisha Mittal

I would suggest that you maintain payroll in Tally 9.1 ERP. In Excel, there is a chance of making mistakes.

Actually, presently where I am working, we use internal software to calculate the salary. I am looking for a job change and have applied to a couple of companies where they have a staff of over 200 employees. I don't even know if they have any software to compute the salary. That's why I posted a query: Is it possible to compute a salary in Excel if, in the attendance report, an employee takes a leave and they also have a leave balance in their account? How would you keep a record of that and calculate the salary accordingly? I have not yet received a satisfactory answer. Please help me out.

Thanks & Regards,
Anisha Mittal

It is very hard to manage all these details in Excel files regarding paid leave details and remaining paid leaves. Most of the time, it leads to critical errors in salary calculations. If you join any company that does not have any payroll software, you can suggest they buy payroll software, which is beneficial for them and saves a lot of your time.

Hi, it is very easy to maintain in Excel. Could you please send me some sample data so that we can prepare it and send it back to you in an Excel sheet?

Best regards,
Shyam Sundar

Dear All,

I need to maintain the salary of all employees in Excel (year on year) from the date of joining until the current date. Can anyone suggest a format for the same?

Regards,
Shailaja

Managing Payroll in Excel

I have been managing payroll in Excel. I have attached a format for your reference. Most of the Excel sheets are linked (formula-based). Anyone using this format only needs to maintain the Attendance sheet of the current month (Apr 2018). The rest of the sheets, including paysheet, payslip, PF, ESI, leaves, and advances, are all interconnected and automatically change without the need for manual inputs. The only column that requires input is the "working days" column in the paysheet where you need to enter the number of days in that month (e.g., Feb=28, Apr=30, May=31). In the Attendance sheet (Apr 2018), you need to add or delete columns based on the number of days in the month.

Caution While Handling Payroll in Excel

For those who wish to handle payroll in Excel, you can utilize this format for review by your superiors. However, please exercise caution when working on payroll in Excel as mistakes can occur if not approached with seriousness and attention to detail. Even a small error like a difference of 1 Rs. or mismanagement of leave could lead to serious consequences, including job loss. Therefore, be meticulous while handling payroll in Excel.

If any Excel sheet is not linked, ensure to connect it properly with the correct formulas.

Thanks & Regards,

Hari Kumar