Employee Absconds with Colleague's Salary: What Legal Steps Can We Take?

I have deposited one of my employee's salaries into another employee's account. Now, that employee has absconded with the other employee's salary. Can anybody suggest what legal action the company can take against him? Or, can anybody send me a sample letter format so that I can send it to him?

Thank you.

First of all, we should accept that this is your mistake. Also, for your mistake, how can you take legal action against him if he is absconding from duty without any exit formalities? That is different. For this, you cannot take legal action. Send a formal letter stating that the mistake happened due to oversight and request him to send the amount back.

Regards,
Eswar K.
Manager - HR
[Phone Number Removed For Privacy Reasons]

You can say it is my mistake, sir. However, I had already clarified with him that I was going to transfer another employee's salary into his account, as the other employee is his colleague. He agreed, which is why I proceeded with the transfer.

Please don't mistake me. If you are an HR professional, what you have done is entirely wrong. How can you believe such things when it comes to matters of money? If the person doesn't have an account, you should have paid by cheque or in cash; that is the procedure. Nowhere is it practiced to credit someone's salary into another account.

Anyway, if he does not return, you will have to bear the entire amount, or else, if he is a colleague of the employee, ask him to talk to him directly. These are the steps to take; if you go the legal route, you will have no chance.

Regards,
Eswar
Manager-HR
[Phone Number Removed For Privacy Reasons]

If you have the deposited proof, you can trace his account number, then you may take legal action.

Regards,

Zero Cashless Transactions: A Case Study

Your case is a classic example of companies that aim to implement "Zero Cashless" transactions, and in doing so, they end up in situations like this. How much money are we talking about? More than 10,000 or less than 5,000?

Questions to Consider

- Why was the other person not asked to open their own account? Did you obtain written consent from:
a. The person transferring the money for the salary?
b. The person whose salary was being transferred to someone else's account?

- How do you know that the person who is now absconding actually paid the money to the intended recipient? It is a wonder why companies practice such methods.

Regards,
Ukmitra