Request letter to a hospital for retainership - Please can anyone help me with a sample?

Dear All,

I have been asked to write to a hospital close to my office asking for retainership in case of emergencies. Could anyone please help me with a sample?

Thank you.

Subject: Retainership Contract for Medical Consultancy Services

Dear Mr. Singh,

With reference to the discussion we had with you regarding the Medical Consultancy Services to be provided by you to employees of Cachet Pharmaceuticals Pvt. Ltd., the management is pleased to appoint you as a Medical Consultant. The following terms and conditions are mentioned hereunder.

1. You will be paid Consultancy Charges at the mutually agreed-upon rate for the entire duration of the retainership contract.
2. The contract shall be initially for a period of three years from the 1st of April, 2007, until the 31st of March, 2010, after working hours without assigning any reason unless renewed in writing.
3. You will raise bills towards Consultancy Charges and medicines every month, and the same shall be paid within seven days of receipt thereof. The specified amount shall be inclusive of all expenses incurred by you towards communication (telephone and faxes), computer usage, traveling (local and outstation), documentation (stationery, secretarial and photocopying), library visits, meeting external consultants, and/or for any other similar matter.
4. You shall be responsible for and advise us on matters related to the following areas:
(a) Identify specific Medical Examinations required for specific areas.
(b) Guide the organization towards Compliance of Statutory requirements.
(c) Educate and conduct Health Clinics / Workshops for the employees from time to time.
(d) Any other matters requiring your expertise related to any of the responsibilities mentioned above.
5. The retainership contract may be renewed after the expiry of the same based on the requirements of the organization and on terms mutually agreed upon.
6. Either party may terminate this contract by giving one month's notice.
7. As you are a Consultant, you shall not be entitled to any other benefits like gratuity, leave, PF, etc.

Please sign the duplicate copy of this letter in token of acceptance of terms and conditions and return the same to us.

Looking forward to a long and fruitful association.

Thank you.

15th February 2023.

The Medical Director, Toronto Hospitals, Onitsha.

Dear Sir,

RETAINERSHIP FOR MEDICAL EMERGENCY SERVICES

With reference to the discussion we had with you in relation to the above subject services to be provided by you to employees of Golden Oil Industries Limited, the management is pleased to appoint your hospital on the following terms and conditions mentioned hereunder.

1. You shall give medical attention to our staff brought into your facility on Medical Emergency conditions at any time of the day or night.
2. We shall issue an authorization note to any patient brought to your facility from our company, which shall be attached to your bill for payment.
3. Whenever we bring in a patient with an HMO Cover and present to you the patient's HMO Valid Details, bills shall first go to the HMO, and only services not covered by the HMO will be charged to our company. However, for patients without HMO coverage, the total bill shall be paid by our company.
4. You shall raise bills towards medical services rendered every month attaching our authorization note, and the same shall be paid within seven days of receipt thereof.
5. You shall issue to our company a Medical Retainership Certificate upon acceptance of our appointment.
6. This contract shall be initially for a period of Three Years from the 15th of February 2023 till the 14th of February 2026 and be subject to renewal upon expiration and satisfactory services.
7. Either party may terminate this contract by giving one month's notice.

Looking forward to a long and fruitful association.

For: Golden Oil Industries Limited

Elvis O. Zini HR Manager – System Implementation