Extending Probation Period: How to Legally Extend a Staff Member's Trial Time?

Dear all,

Please send me a copy of the extension letter for the probation period. In my factory, I would like to extend the probation period of one technical staff member by 6 months before confirmation.

Regards,
Bhavesh Surani
Email: bhaveshmsw@gmail.com
Phone: 9924529949

Hi Bhavesh,

Find below one of the sample formats of the same:

FORMAT OF PROBATION EXTENSION LETTER

____/HRD/____ 26th November 2006

Mr. Mumbai

Dear,

Consequent to the review of your performance during your probation, we would like to inform you that there are a few areas in which your performance has not met the expected levels. This feedback was provided to you during your review. Therefore, we regret to inform you that your probation has been extended for a further 3 months, from 23rd October 2006 to 22nd January 2007.

Your next review will be on 23rd January 2007. A set of mutually agreed-upon activities will be listed and provided to you from my office in due course.

All other terms and conditions detailed in your appointment letter remain unchanged.

We look forward to your valuable contributions and wish you the best for a rewarding career with the organization.

Please sign the duplicate copy of this letter as a token of acceptance.

For, Company name

Name:

Designation:

Hope this helps you prepare the same.

Regards,

Amit Seth

Hi,

I think the letter of extension of the probation period is a good one, but legally, it is important to refer to the clause in the letter of appointment or staff rules. In other words, no organization is legally permitted to extend the probation period unless mentioned in the terms of employment. Most of the staff rules clearly mention that the performance will be reviewed at the end of the probation period, and the organization reserves the right to extend the probation period by 3/6/indefinite period. It is important that we mention this clause in the extension letter to indicate to the employee that we are in line with the staff regulations.

I hope I haven't made it complicated. This is to be on the safe side.

Cheerio!!
Rashmi