Oraganisation Development - No time limitation for coming and going

Hi, I'm Salma Attar. i m working as labour welfare officer in Bakers field.... this is new organisation and there no any system of work in office staff.... No time limitation for coming and going...so pls help me... what should i do?

Dear Ms. Salma Attar,
I didn't understand your query because i have no idea what exactly you had notice which had deviated from your system(which you have in your mind). If you had carefully, thoroughly studied and analyzed the existing system, could you be kind enough to share your views which you have in your mind that may help to fine tune it.
Also let me know,
1) if there is anything bothering you to carry out your roles & responsibilities?
2) Are you authorized to bring necessary changes?
3) Whatever you had felt about the existing system, is your management aware of it, did they ever try to change it or expressed their concerns for fine tuning it?
Do share your views with us.
With profound regards

Hi Salma,
I believe you can take the follwoing steps:
1) Circulate a attendance & punctuality circular to all employees mentionin the minimum working hours an employee has to complete also pointing out the disciplinary action that will be taken in case of defaulter(can be memos,warning letter,pay cuts)
2) The working hours(in/out time) can be monitored by installing an Swipe card machine(convince your management to install that by demonstrating to them the plus points of the same-)
3) if Swipe card can not be installed-keep an employee movemnent register in your reception areas-where the employees have to enter in/enter out every time they move out of office)
4) Month end- you can take necessary action towards the defaulters
I hope this helps
Regards,
Prathiba

Hi,
For the first time i have to give a show cause notice to my marketing manager. I want it to be very polite but wanna tell her to improve on her behavioral part as well as performance.
Please help me with a suitable format.
Regards
Aanchal Trehan

kindly raise the issue with your reporting manager...
he/she will be best geared to brief you on the issues facing the company, arranging support/ resources etc..

hai
Doesn't there any musters rolls and time keeping e.t.c .So i am advising u maintain time keeping musthers rolls.//////
Regards
K.V.S.Sravan kumar(Personnel officer)

Hi Salma,

your query doesnot clearly states you current role in the organization. If it is your responsibilty area or not.

However, as suggested by many others, a muster-roll could be prepared, but before getting to do any such work, you must first work out on apolicy, which keeps a check on the time-on & time-out of the employees.

Also, if no such policy has been ever designed, it would be difficult to bring about a change, so keeping in mind every aspect, you could sit with your seniors in the organization and work out on a employee friendly and followable strategy to get the punctuality and time limitations checked.

Also, as i understand, this is just an example that you quoted, for other things also, there arent any well drafted and implemented policies and processes.

You must first ask your management, what and where do they want to start from to streamline the working of the organization. Since policies and processes are not a one-day job....it requires a lot of mixing matching and thinking, with all practical usage of the same.

Start from the most important and go your way through...

wish you all the Best!!!!