New Organization Struggles: How to Set Work Hours for Office Staff?

Hi, I'm Salma Attar. I'm working as a labor welfare officer in Bakersfield. This is a new organization, and there is no system of work in the office staff. There is no time limitation for coming and going. Please help me with what I should do?

I didn't understand your query because I have no idea what exactly you noticed that deviated from your system (which you have in your mind). If you have carefully and thoroughly studied and analyzed the existing system, could you be kind enough to share your views that may help to fine-tune it?

Questions for Consideration

Also, let me know:

1. Is there anything bothering you in carrying out your roles and responsibilities?
2. Are you authorized to bring necessary changes?
3. Whatever you felt about the existing system, is your management aware of it? Have they ever tried to change it or expressed their concerns about fine-tuning it?

Do share your views with us.

With profound regards,

I believe you can take the following steps:

1. Circulate an attendance and punctuality circular to all employees, mentioning the minimum working hours an employee has to complete. Also, point out the disciplinary action that will be taken in case of defaulters, such as memos, warning letters, or pay cuts.

2. The working hours (in/out time) can be monitored by installing a swipe card machine. Convince your management to install one by demonstrating the benefits of the system.

3. If a swipe card cannot be installed, keep an employee movement register in your reception area where employees have to enter in/enter out every time they leave the office.

4. At the end of the month, you can take necessary action against any defaulters.

I hope this helps.

Regards,
Prathiba

Kindly raise the issue with your reporting manager. He/she will be best equipped to brief you on the issues facing the company, arranging support/resources, etc.

Isn't there any muster rolls and timekeeping, etc.? So, I am advising you to maintain timekeeping and muster rolls.

Regards,
K.V.S. Sravan Kumar (Personnel Officer)

Your query does not clearly state your current role in the organization or whether it falls within your responsibility area. As suggested by many others, a muster roll could be prepared. However, before undertaking such a task, you must first establish a policy to monitor the employees' time-in and time-out.

If such a policy has never been developed, implementing a change could be challenging. Therefore, considering all aspects, you could collaborate with senior management to devise an employee-friendly and practical strategy to enforce punctuality and time constraints.

Furthermore, it appears that the example you provided is indicative of a broader issue – the absence of well-drafted and implemented policies and processes across various areas. Initiate a discussion with your management to determine a starting point for streamlining the organization's operations. Creating effective policies and processes is a time-consuming task that necessitates careful consideration and practical application.

Begin with the most critical areas and proceed systematically.

Wishing you all the best!