How Do I Draft an Amendment Letter to Update Employee Appointment Terms?

Request for Amendment Letter Format

Please help me with a format or introductory sentences for an Amendment Letter. This letter has to be issued to all employees to indicate changes in the existing Appointment Letter.

Regards,
Elizabeth

Hi, you may draft the amendment letter in the following lines:

To ...... ....

Dear Sir/Madam,

Sub: Amendment to Your Appointment Letter

Ref: Our letter Ref. No. Dt. .

We refer to the appointment letter cited above, and in continuation thereof, we hereby communicate the following amendments/additions/deletions (if any), which shall also form part of the said appointment letter and take effect from the same date (or from the date .........).

1. ..
2. ...

You are requested to return one copy of this amendment duly signed as a token of your acceptance of this amendment.

Thanking you,

for ......

HR

kumar.s.

Dear All, Please help me with a format or introductory sentences for an Amendment Letter. This letter has to be issued to all employees to indicate changes in the existing Appointment Letter.

Regards

[QUOTE=raghavaiah12696;1859914]

Dear all,

Though it appears you are required to issue an amendment to appointment letters to all, it is necessary to issue such amendment letters addressed individually by name. Due acknowledgment of such letters should be obtained, and the same should be retained in the personal files of the concerned employees. A general circular notifying such amendments is less preferred, as sometimes it is very difficult to defend such actions in a legal forum or courts in case of disputes.

Kumar S.