How to Handle a Contractor's Absence and Unpaid Workers: Steps for Issuing Notices

Process for Issuing Notices to a Contractor

One contractor is absent without any information to the client and has not paid their workers their salary. Now, we want to issue a show cause notice, a warning letter, and a contract closure letter to the party. What is the process? Kindly suggest to me.

MATTER MOST URGENT

Regards,

I don't know why you call it a process. Matters related to contractors are dealt with by the Commercial Department, and I don't know the procedure in your organization. You can straight away issue the warning letter, marking a copy to the client concerned who is affected. In case of termination of the contract only, we have to consult the user department/client whether any pending jobs are there with this contractor.

In the meantime, I hope you have severely warned the contractor verbally over the phone, and to document it, we have to issue a letter and file it with us. If there are any conditions mentioned in the Contract Deed/Order, please do mention them, and you may even impose a penalty for the loss according to that condition.

Please seek a written explanation from the contractor without fail and record it.

All the best,
Ganesh Ramachandran