What Do You Call a Letter for an Employee Leaving After Contract Completion? Need Help!

I am working in a big construction company as an HR and Administrator. The organization had no defined management for the last 16 years, and I am here to establish one with help from the employees. I have so many challenges (leave that aside for now anyway).

I am writing to ask, what do we call a letter given to an employee who left the job for another position somewhere else (completed his/her contract and does not want to renew) or for other known and genuine reasons? For example, "Ms. so and so has been working with us from 1999 to 2001 as a machine operator," etc.

I have been asked to write to an ex-worker but really do not know how to call that kind of letter. Moreover, I am not sure if the sample/format I am using is correct. Please, someone help me with the name and format, please!

Regards

I guess the word you are looking for is an "Experience Letter." This is given to an employee upon the completion of their employment period or tenure in a particular organization. The details that should be included are:

1. Full Name of the Employee
2. Employee ID (if applicable)
3. Last Designation Held
4. Date of Joining
5. Last Date of Working
6. Reason for Leaving
7. Pleasantries & Closing

This letter needs to be printed on the company letterhead and duly signed and stamped by a competent authority. Generally, it would be the Head of HR in the organization or the Director/MD/Head of the Organization. This letter is released with the FnF (Full and Final settlement) of the employee dues.

Thanks