Struggling with EPF e-Sewa Upload Errors: How Can I Fix This and Move Forward?

Dear seniors, I have some doubts regarding EPF e-Sewa. I've registered my establishment as mentioned on the website. I've uploaded the monthly contributions as well, but some errors occurred in the uploaded contributions, and I am unable to read it. When I open the log error, it displays that the file is not 100% PDF. Now, what should I do? After that, what do I have to do? If anybody has a demo/instruction manual for uploading contributions, please provide and help me.

Help me in this regard.

Regards, G.G.

Go to epfindia.gov.in where you can find the E-Return Tool for Employers (Ver 4.0 - 04/04/2012 - Changes Made List added). Click here and you'll find the DEMO (E-Return Tool) + Instructions on how to use the demo. Please follow the demo instructions or refer to the user manual for more details and proceed.

Regards,
K Indira

Understanding NCP and E Return 4.0

NCP stands for Non Contribution Period. In the E Return 4.0 version, you can enter your data and create an ECR file to be uploaded in the e-Sewa portal. If there is any confusion, please visit the EPFO site or contact me either on this platform or via my email: [Email Removed For Privacy Reasons].

Regards

I guess you have uploaded an Excel file with your data. You should upload a text file, convert your Excel file to CSV, and then upload it.

Sir, there is no need to use a tool; you can directly upload the text file. Please create an Excel file as per the given structure (ECR file structure). There are 25 fields; please keep the width of each field as mentioned in the ECR file. Enter the data, save it as a CSV file. Open the CSV file in Notepad or EditPlus, replace ',' with '#~#' and save the file as a text file, then upload this file. In the names of the members, you should not use special characters like ''' etc. It is very simple.

With regards,
Vijay Kallakuri

If you are from Maharashtra, I want to tell you one thing: I visited the PF office yesterday regarding filling online PF contributions. However, they informed me that online submission has not started yet. Therefore, for this month, we will have to file all contributions and returns manually. If you are from another state, please visit your local PF office, and they will guide you accordingly.

Regards,
Balaji

In Karnataka, we have to file online. The only payment we have to submit is to the bank. If you have an account with SBI, you can even make payments online.

The error report is having some issues. It is not opening. However, if you enter the details correctly, there should not be any errors.

Cheerz :)

Attached is an Excel file that can be used to enter the data. You need to save this file as a CSV file (without including the heading line). Open the CSV file in Notepad and replace all the "," with "#~#". Copy the contents of this file into a new Notepad file and save that new file (which will be in 'txt' format). Now upload this file in the E-Sewa tool.

Regards, Swapnil

Dear Seniors, I am trying to generate an online challan through the E-Sewa Portal. Please send me the Excel file format (some filled details as a sample) to upload on the website. I went to EPFO, and they are just saying to do it as in the document. I think it's not easy without any demo. Please let me know if I can send more details on this.

Thanks,
Murali

I've downloaded the e-Return 4.0 version and generated the challan as well. How can I access it in e-Sewa? Can anybody help me?

Regards,
GG

Thank you for the information about the EPFO. I want to confirm whether the online challan can be submitted in hard copy in case of errors or anything else. In my organization, there are around 50 international workers, and their contributions are different from the other workers'. Where and when should we submit the IW1 report? How can we submit the document for the same?

Please visit epfindia.gov.in where you can find the E-Return Tool for Employers (Ver 4.0- 04/04/2012- Changes Made List added). Click here and you'll find the DEMO (E-Return Tool) + Instruction to Use Demo. Please follow the demo instructions or refer to the user manual for more details and proceed accordingly.

Regards,
K. Indira

I cannot install the software as per the instructions provided in E-Seva EPF. Could you please guide me on how to install the Monthly e-return software as demonstrated in the demo?

Regards,
Sanjeev Kumar
[Phone Number Removed For Privacy Reasons]

Complications with the E-Sewa EPF Portal

The new E-Sewa EPF Portal is so complicated. Is it compulsory to prepare the PF Challan from this website? Does SBI accept manually prepared PF Combined Challan?

We have a construction company with over 2,200 employees working at more than 20 different sites in India. Hundreds of employees join and leave the job every month. I have received their wage details until the month-end. Therefore, I have prepared the PF Challan approximately, considering the previous month's data amounting to Rs. 25 to 26 Lac, and paid it before the 15th of every month. Any differences in the challan will be prepared and paid along with the Annual PF Return.

In this case, what should I do? I am in trouble.

Kindly suggest.

Regards,
Rajan

I have completed the registration of the establishment. What else do I need to do for the preparation of the challan?

Regards,
Pushpa

Prepare the Excel sheet as specified in the ECR PDF. Save the Excel sheet in CSV format. Open the CSV file in Notepad and save it as a .TXT file. Upload the TXT file. You will receive an acknowledgment. If you need any clarification, please call. :)

I have successfully uploaded the contribution and generated the challan. Now, how can I pay online? When I tried to pay online on the SBI website, it showed that the service is under construction. What should I do?

Regards,
GG

Thank you very much for your guidance.

EPFO Manual and ECR Error Code Details

EPFO has released a manual for the registration of user IDs and passwords, a process flow chart of ECR, and ECR error code details.

Thank you,

Regards, KVJ Raghunath

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I have one doubt: Do we need to upload all the employees or only the current employees?

Regards,
Deeparaj HR

When you find a log error, open the link. You will discover that some errors have occurred due to a mismatch with the EPFO format. The log error specifies which row contains the error(s). When I uploaded the file, I faced the same problem. However, after rectifying the errors, I successfully updated the E-sewa and electronic challan of PF for the March contribution.

If you try this, I am sure you can upload your file successfully. For any further queries, you can post them here.

Regards,
Ankur

Attached is the format for your help and support to upload online ECR on the EPF India site.

Regards,
Vijay Thukral

It is somewhat complicated and requires some training. Moreover, separating each field by #~# is a difficult and cumbersome task. The process should be simplified to make it more user-friendly.

Regards,
G.SRIRAMULU.

When I upload the ECR text, an error indicates that the data is not as per the ECR format. What should the exact data be?

Regards,
Bharpoor

I am using the E Return Tool 4.0. I am facing some issues as follows:

(My system configuration is Intel Dual Core, 2GB RAM, 500GB HDD & OS – Windows 7 Professional)

1. In the report for employers: there is no report format for currently active members in the organization.

2. How to back up (or transfer the data to another computer) our establishment's data.

The data (establishment details, employee personal & monthly data) in the above .mdb files can only be displayed when these .mdb files are in this path: C:\program files\EPFO\App_code

For backup of the App_Code folder (Bakup.mdb, est.mdb, form3a.mdb, ret.mdb), I tried to copy the App_Code folder (Bakup.mdb, est.mdb, form3a.mdb, ret.mdb) to my desktop/another computer's desktop/C:\program files\EPFO\App_code. Then there is no data available in the above .mdb files.

I also opened the password-protected files (Bakup.mdb & ret.mdb), but there is no data available.

Please let me know if my computer has any kind of HDD problem. I want to transfer the data to another computer for the E Return Tool. How can I back up the App_Code folder with all the data?

Regards,
Hamendra Sharma

Error Codes and Incorrect Date Formats

(Error Code 021) DOB 5/6/1972 (Field 19) is an incorrect date format on line number 1.
(Error Code 026) DOJ EPF 01/02/2006 (Field 21) is incorrect on line number 1.
(Error Code 028) DOJ EPS 01/02/2006 (Field 22) is incorrect on line number 1.

(Error Code 021) DOB 1/9/1985 (Field 19) is an incorrect date format on line number 2.
(Error Code 026) DOJ EPF 25/06/2010 (Field 21) is incorrect on line number 2.
(Error Code 028) DOJ EPS 25/06/2010 (Field 22) is incorrect on line number 2.

(Error Code 021) DOB 9/7/1980 (Field 19) is an incorrect date format on line number 3.
(Error Code 026) DOJ EPF 02/08/2010 (Field 21) is incorrect on line number 3.
(Error Code 028) DOJ EPS 02/08/2010 (Field 22) is incorrect on line number 3.

(Error Code 026) DOJ EPF 20/09/2010 (Field 21) is incorrect on line number 4.
(Error Code 028) DOJ EPS 20/09/2010 (Field 22) is incorrect on line number 4.

(Error Code 026) DOJ EPF 28/09/2010 (Field 21) is incorrect on line number 5.
(Error Code 028) DOJ EPS 28/09/2010 (Field 22) is incorrect on line number 5.

(Error Code 021) DOB 8/5/1978 (Field 19) is an incorrect date format on line number 6.
(Error Code 026) DOJ EPF 04/03/2006 (Field 21) is incorrect on line number 6.
(Error Code 028) DOJ EPS 04/03/2006 (Field 22) is incorrect on line number 6.

(Error Code 026) DOJ EPF 01/04/2006 (Field 21) is incorrect on line number 7.
(Error Code 028) DOJ EPS 01/04/2006 (Field 22) is incorrect on line number 7.

(Error Code 026) DOJ EPF 01/07/2010 (Field 21) is incorrect on line number 8.
(Error Code 028) DOJ EPS 01/07/2010 (Field 22) is incorrect on line number 8.

Dear Seniors, can you help me understand what EPF is and what its use is? Recently, I joined as an Admin & HR in a private company. All the PF details are managed by the head office in Delhi, and I am responsible for handling all the documents in Chennai.

My query is regarding yesterday when I went to submit the PF details for March 2012. The banker told me that I need to go online, download the document, fill in the details, and submit the necessary documents. Could you support me with this? Your help would be greatly appreciated.

Thanks

Issue with Challan Entry in EPF e-Sewa Portal

I have uploaded the ECR in the e-Sewa portal of the EPFO website, but I am unable to use the 'Challan Entry' tab. When I click this tab, it does not show any active space where I can enter the data.

Please help.

Regards,
Rumi Nath
Assistant Manager - HR
Assam

I uploaded an ECR file, but I received an error (Err 001) stating that the line is not as per the ECR format (25 Fields separated by #~#) on line number 2.

Dear Sir, the first line is not following the ECR upload structure. If you have included a header row, please delete it and attempt the upload again. If you encounter further issues, kindly forward the Excel file to me, and I will convert it to an ECR text file for you.

With regards,
Vijay.K

We have developed a Free Online Excel to ECR converter on our website hredp.com. Additionally, I have attached an Excel file for the preparation of the Provident Fund register, which will be converted to a PF ECR file. Please feel free to try it out.

Regards,
Madhav Gore

Subject: Re: Regarding E-Sewa EPF

I have registered my establishment as mentioned on the website. I would like to request a demo tool for uploading the file.

Regards,
Charan
[Phone Number Removed For Privacy Reasons]

What you are saying is absolutely right. There are many problems if an employee's contribution is based on the full basic salary, and the employer's contribution is restricted to ₹6,500. I tried a lot, and finally, I left that option altogether. I have not yet started filing Annual Returns using the E-Return tool. I don't know why they are making things complicated. Compared to other statutory software like VAT, ESI, and PT, PF is very complicated. 

Regards

I do agree that it is simple, but there are bugs. I hope you haven't tried the below options. Try using the option where ER contribution is restricted to Rs. 6500/- and Rs. 780/-, and EE Contribution is based on the full basic. You will find the bugs. 

I installed all the software provided by the EPFO site. I cannot log in to the software E-Return Tools, even though I registered on the EPFO site with my employer. Can somebody please help me overcome this problem?

Regards,
Rocky Rai
Kolkata
[Email Removed For Privacy Reasons]

Hi all, This is the error that I get in ESWEA. How do I correct it? I changed the date format as well, but I am still not able to upload. 

- (Error Code 029) DOE EPF "11-09-2013" (Field 23) - incorrect date format on line number 19
- (Error Code 031) DOE EPS "11-09-2013" (Field 24) - incorrect date format on line number 19
- (Error Code 021) DOB "10-06-1989" (Field 19) is incorrect date format on line number 29
- (Error Code 025) DOJ EPF "28-08-2013" (Field 21) - incorrect date format on line number 29
- (Error Code 027) DOJ EPS "28-08-2013" (Field 22) - incorrect date format on line number 29
- (Error Code 002) Member ID "" (Field-1) is incorrect on line number 30
- (Error Code 004) Member name "" (Field-2) is incorrect on line number 30

I hope this helps to identify and resolve the issues.

Find below solutions:

Error Code 029
DOE EPF "11-09-2013" (Field 23) - incorrect date format on line number 19. All dates should be in DD/MM/YYYY format, so the date should be DOE 11/09/2013.

Error Code 031
DOE EPS "11-09-2013" (Field 24) - incorrect date format on line number 19. Same as above.

Error Code 021
DOB "10-06-1989" (Field 19) has an incorrect date format on line number 29. Same as above.

Error Code 025
DOJ EPF "28-08-2013" (Field 21) - incorrect date format on line number 29. Same as above, and it will only accept dates for the month of November. You cannot provide any dates related to October.

Error Code 027
DOJ EPS "28-08-2013" (Field 22) - incorrect date format on line number 29. Same as above.

Error Code 002
Member ID "" (Field-1) is incorrect on line number 30. The PF number may be wrong.

Error Code 004
Member name "" (Field-2) is incorrect on line number 30. Please check the employee name.