Dear Vidya,
follow following steps-
1. issue unauthorized absenteeism letter.( advised to report duty immediately and submit a written explanation for your above unauthorized absence)
if he/she didn't reply.issue 2nd letter
Date: 2nd February, 2011
Registered with AD
Mr.
Address-
SUBJECT: UNAUTHORIZED ABSENCE
Dear XYZ,
It has been reported that you have been absent from work with effect from 29th January, 2011 without any proper initiation and authorization.
You are therefore, advised to report for duty immediately and submit a written explanation for your above unauthorized absence.
If you fail to do so, it will be presumed that you are no longer interested in the employment with us and necessary disciplinary action would be initiated against you.
Yours faithfully,
For Compnay
Human Resources Manager
2. issue 2nd unauthorized absenteeism letter in same format, with previous letter reference
3. issue show cause cum charge sheet letter. as per your factories certified standing order with
""You are therefore, advised to resume your duty immediately and submit written explanation within 24 hrs on receipt of this notice as to why disciplinary action not be taken against you for misconduct as alleged above.
If you fail to act as advised, it will be presumed that you have no explanation to offer and that you are no longer interested in your employment with the company and the matter will be dealt with action as deemed fit""