Missing Appointment Letters: How Should We Handle This HR Dilemma?

Missing Appointment Letters: Course of Action

Our company is 10 years old. At the time of inception, not all employees received their offer/appointment letters. Upon scrutinizing the files, we have realized that the company's offer or appointment letter is missing from many files.

In such a situation, what should be our course of action?

1) Can we issue a backdated appointment letter to those employees, and how much legal relevance does it hold? OR
2) Should we issue them an appointment letter with the present date, referring to their earlier date of joining?

Please suggest.

Regards,

In this issue, you have to check the availability of the signing authority. If the signing authority is available from the day of the opening of the concern, you can issue the letters, putting the exact date in the appointment and getting the signature from the authority.

Regards, Alphonse

Issuing Appointment Letters: Best Practices

Issuing a backdated appointment letter is not appropriate. You can issue the appointment letter with the present date, referring to their earlier date of joining. Please consider whether it is necessary to issue the appointment letter. If your organization has certified standing orders, it is sufficient to take necessary actions against any worker or employee.

Regards,