How Should I Handle Issuing a Show-Cause Notice to a Faculty Member Who's Not Fulfilling Duties?

I need to issue a show-cause notice to a faculty member of a university for not performing her duties despite repeated inquiries and notifications via email. The faculty member rarely comes to the office and fulfills her responsibilities. As a result, students are often left waiting indefinitely to meet with her.

You can use this format for poor performance.

Regards,
Priya

SHOW CAUSE NOTICE

Date:

To,
Mr. NAME.
Designation: .
Subject – Poor Performance.

Mr. XYZ,

It has been observed that since your date of joining, you have not delivered your best efforts as mutually agreed upon at the time of your appointment to develop the business, resulting in poor performance in your capacity as DESIGNATION. Performing below the expected level makes you liable for necessary action.

Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you. Your explanation must reach the undersigned within 48 hours from the date of receipt of this Show Cause Notice.

For. COMPANY NAME

An attitude of total indifference, especially from a faculty member, demands immediate suspension. There can be no greater issue than having students wait endlessly for the faculty, with no assurance that she will come. Each missed lecture is an irreversible loss to the scholars. You may issue an ultimatum of 3 working days, failing which the faculty should be given a discharge note. Begin right away by finding an alternative faculty member.

Dealing with Faculty Absenteeism and Negligence

From your perspective, it seems you are going to issue a show-cause notice to a faculty member serving at a university. In this case, who is the authority to deal with inappropriate, lethargic, unaccountable, least mindful service, and absenteeism from faculty duties? The action needs to be taken by none other than the appropriate authority.

First, inform the Head of the Department (HOD) of the particular branch to file a proper complaint regarding the faculty member's absence. Issue an order to either remove their name from attendance records, mark them as long absent, or strike off their name, as per the decision of the appropriate authority. A letter should be issued stating the negligence of duty.

Secondly, after informing the faculty member about their absence and taking necessary actions, a show-cause notice should be issued by the authority. This notice should question why such appropriate action should not be taken against the faculty for causing harm to the students.

Thirdly, punitive action should be initiated. In the meantime, another solution of engaging guest faculties should be considered to protect the students from being impacted.

You cannot take direct action against a faculty member without evaluating the punitive measures. However, in the case of a private university, such actions can be initiated if the authorities deem it necessary. Moreover, they are governed by the UGC rules, some of which fall under other State/Central education/university regulations. It's a painful truth.

(Absconding is the correct spelling).

Kind regards