How Do You Address an Employee Who Habitually Forgets to Punch In or Out?

I need a sample letter for an employee who habitually does not punch in or out.

Thanks,
Jane

Warning Memo

Management has observed that while you are attending duty, you are not recording your attendance on the Computerized Attendance System by punching your card for In and Out. It is very difficult to mark your presence.

Therefore, you are hereby advised to be punctual and record your attendance on the computerized punching system regularly without fail. Otherwise, management will have no other alternative than to initiate disciplinary action against you.

Regards,
Mahesh A. Patil

Hi Jane, I have tried to frame the email in a positive manner. I hope this will be useful.

Thanks,
Kriti

Attendance Reminder

Hi all,

It has come to our notice that some team members are not punching their attendance regularly. As a result, we have to mark leave against their names due to a lack of information. We would appreciate your efforts in ensuring that you make it a habit to regularly punch your attendance. This will help create a better system for organizational growth and development.

We hope your efforts will help us create an effective system.

Looking forward to your support.

I feel there is no need to give any letter. Orally, you can warn him about the number of days recorded in the computer by punching, which will be calculated for the salary. See how this will practically clear up your problem.

Dear Mr. XYZ, It has been revealed from our time office records that you have not been bringing your attendance card to the office since [Date]. We regret to inform you that, as per the company's HR policy, employees are required to mark their attendance by punching in with their attendance card. If any employee forgets to bring the attendance card to the office, he/she will be marked absent for that particular day(s).

You are hereby advised to mark your attendance by punching the attendance card only, else it would be deemed willful non-compliance with the company's HR policy, and you would be liable for disciplinary action. We expect you will adhere to the company's HR policies in the near future and contribute to making it a healthier place to work.

Regards,
Human Resource Department

Hope this would solve the purpose the way it is doing in our organization.
Abhinav Tiwari