Understanding PF Form 9: What's Its Purpose and How Often Should It Be Submitted?

I want to know about PF Form 9. Please inform me about its purpose and the frequency of submission of this form.

You are not supposed to update or generate Form 9 in PF. It is the responsibility of the PF office personnel to carry out this task, and it cannot be viewed by you. Somebody may have provided you with incorrect information regarding this matter. Kindly inquire once again.

Regards,

Understanding PF Form 9

Form 9 is actually an employee information sheet and is very important to understand. It is not only the PF office's responsibility but also crucial for your records. You need to provide details of the employee in Form 9, such as the employee's name, father's name, date of joining (DOJ), date of leaving (DOL), date of birth (DOB), remarks, etc. Once you review Form 9, you will comprehend its significance. You must submit these details to the EPF office within 2-3 months and keep a copy of Form 9 for your company's reference. For any new hires or departing employees, you should submit Form 5 and Form 10 along with Form 12A. It is essential to regularly update Form 9 to maintain a complete employee record, including details of F-19 and 10C issuance.

Additionally, you can maintain this record in soft copy as well. For any further queries, please email me at [Email Removed For Privacy Reasons].

Regards,
Pampa

Understanding PF Form-9

Form-9 is maintained at the P.F. Office. It contains the particulars from Form-2. In the first instance of applying for P.F., the P.F. office personnel will take this Form-9 with the particulars of the covered persons on that date, and they will maintain it by adding any new additions.

Normally, all employers will also keep a copy of it within the company and provide P.F. numbers to newly joined members. They maintain this information for their reference to know the existing members, new additions each month, and the members who have left (ceased) the P.F. scheme. This information is then included in the P.F. monthly returns using forms such as Form-5, Form-10, Form-12A, etc.

Regards,
D. Gurumurthy
Advocate/HR & IR Consultant