A Simple Method to Boost Your Productivity
One of the major keys to effective time management is the science of delegation. We constantly think that most of the tasks performed by us are important, including sending a file across to your boss. You see, if you asked somebody else to send the file, they might take their own time to reach the boss, and you will be at the receiving end for the delay, being paranoid about outcomes.
All of us, with our experience, have the knowledge but never get around to implementing it due to unfounded fears and lack of risk-taking. Delegation is one such area.
Delegation is Actually Very Simple
Let us see an illustrative list. Substitute your own tasks for analysis.
Let us say your cost to the company is Rs. 30,000 per month. You work for five days a week. That is about 22 days in a month. For calculation, let us take 7 hours per day, leaving out the breaks. So it comes to 154 hours per month. Your per-hour cost, rounded off, is Rs. 200 per hour.
Just monitor all the work you do and make a list of each task you performed. Put a cost against each—your own cost and if someone else is to do the work. Of course, some of the things only you can do.
The list may look like this:
- Meeting with the CEO: 30 minutes
- Planning the new product launch: 90 minutes
- Attending casual calls and emails: 60 minutes
- Preparing a brief/agenda for the sales meeting: 30 minutes
- Informed of a distraught customer
- Taking your junior staff to task – Your intervention: 30 minutes
- Some billing or accounting confusion: 30 minutes
- Writing sales letters: 30 minutes
- Major account/client meeting, including travel time: 120 minutes
That is the end of your day. Now put a cost against each if the task is done by you and by another junior colleague. It would be very easy to see that planning and profit-oriented tasks have to be handled by you, whereas writing letters, sorting out issues like billing, or preparing agendas could have been delegated.
The big secret is that work which generates a profit of over Rs. 200 an hour only needs to be tackled by you. Anything else which you do is creating a loss, time pressures, and stress caused by failing to meet your financial and work-related goals and targets.
So Delegate to Create
- More profits
- More time
- More planning
- More productivity
- More time with your family
- More leisure pursuits
- More raise
Sounds too simple? Well, everything broken down into small bits becomes very simple and easy, including major tasks where you procrastinate looking at the long haul ahead. So make them simple by making them into activities that could be handled immediately. Try it. It works!
Check more management thoughts at
http://management-thoughts.blogspot.com
One of the major keys to effective time management is the science of delegation. We constantly think that most of the tasks performed by us are important, including sending a file across to your boss. You see, if you asked somebody else to send the file, they might take their own time to reach the boss, and you will be at the receiving end for the delay, being paranoid about outcomes.
All of us, with our experience, have the knowledge but never get around to implementing it due to unfounded fears and lack of risk-taking. Delegation is one such area.
Delegation is Actually Very Simple
Let us see an illustrative list. Substitute your own tasks for analysis.
Let us say your cost to the company is Rs. 30,000 per month. You work for five days a week. That is about 22 days in a month. For calculation, let us take 7 hours per day, leaving out the breaks. So it comes to 154 hours per month. Your per-hour cost, rounded off, is Rs. 200 per hour.
Just monitor all the work you do and make a list of each task you performed. Put a cost against each—your own cost and if someone else is to do the work. Of course, some of the things only you can do.
The list may look like this:
- Meeting with the CEO: 30 minutes
- Planning the new product launch: 90 minutes
- Attending casual calls and emails: 60 minutes
- Preparing a brief/agenda for the sales meeting: 30 minutes
- Informed of a distraught customer
- Taking your junior staff to task – Your intervention: 30 minutes
- Some billing or accounting confusion: 30 minutes
- Writing sales letters: 30 minutes
- Major account/client meeting, including travel time: 120 minutes
That is the end of your day. Now put a cost against each if the task is done by you and by another junior colleague. It would be very easy to see that planning and profit-oriented tasks have to be handled by you, whereas writing letters, sorting out issues like billing, or preparing agendas could have been delegated.
The big secret is that work which generates a profit of over Rs. 200 an hour only needs to be tackled by you. Anything else which you do is creating a loss, time pressures, and stress caused by failing to meet your financial and work-related goals and targets.
So Delegate to Create
- More profits
- More time
- More planning
- More productivity
- More time with your family
- More leisure pursuits
- More raise
Sounds too simple? Well, everything broken down into small bits becomes very simple and easy, including major tasks where you procrastinate looking at the long haul ahead. So make them simple by making them into activities that could be handled immediately. Try it. It works!
Check more management thoughts at
http://management-thoughts.blogspot.com