Procedures Of Registration Of Employer For Provident Fund

Dear Sir,

Please inform us about the procedures for registration in the Provident Fund department of an organization with more than 20 employees.

Thanks and regards,

CA. Praveen Gupta

Hi Praveen,

You can click the following URL: http://epfindia.nic.in/. I hope that it would serve some purpose to you.

Cheers,
Sowmya

Hi Praveen,

Here are the details that you asked for on citehr.

The formalities for ESI are that you must have a minimum of 20 employees, regardless of whether they are earning a salary of more than 10000/- or less. The maximum ceiling for ESI contribution is up to 10000/- Gross/Month only. Those earning 10001/- or more will be exempted from ESI contributions.

Yes, ESI and ESIC are the same. ESIC stands for Employee State Insurance Corporation.

The employer should register the factory or establishment with the ESI Corporation within 15 days of the ESI Act's applicability. The registration declaration should be filled in form 01, along with a separate sheet containing the establishment's name and address, number of employees, nature of duties, and the name, designation, and address of the controlling manager for offices located outside. Once the application is approved, the ESI regional office will assign a code number to the employer.

Only after this registration can the employees be registered with ESI. They need to fill out a declaration form FORM 1, clearly stating their gender. All declaration forms should be countersigned by the employer.

Next, prepare a return of declaration in form 3 separately for male and female employees within 10 days of filling out the declaration form.

Each employee will then be assigned a temporary identification number.

For PF formalities, the company must be at least 3 years old before it can be registered with the PF department. Similarly, for this Act, the minimum number of employees required is 20.

Every employer covered under the Employee Provident Fund Act should submit particulars of all branches, departments, owners, directors, partners, or other controlling individuals in Form 5A (in duplicate) to the commissioner within 15 days of the scheme's applicability.

Upon receiving Form 5A, the commissioner will verify the submitted particulars and, upon satisfaction, allocate an Establishment Code No.

I hope everything is clear now.

Regards,

Amit Seth.

Hi Amit,

I have another doubt. If an organization is deducting PF before getting itself registered, can that amount be submitted after obtaining the establishment code number? How much time does it take to register the company from the day of submitting all the documents, considering that all other eligibility criteria are fulfilled?

What should be done for an organization that deducts PF from employees but does not deposit the amount?

Regards,
Sashmita

Hi,

How does an organization give its employees a choice of having their PF deducted or not? How do they maintain the PF records? Is it legal to deduct PF for some?

Sashmita

Hi, Sashmita,

As soon as a company reaches the eligibility criteria, it must be registered with the same. Otherwise, you are required to pay the penalty. Generally, it takes 10 to 20 days to get the registration.

Regards,
Amit Seth.

Dear Amit,

Thanks for your response. Kindly also let me know, there are a few companies that give their employees a choice for PF deduction. Please clarify.

Thanks & Regards,
Sashmita

Dear Sashmita,

It happens mostly with those employees who are getting more than 6500/- rupees as Basic. They are generally asked for consent. Otherwise, as far as I know, if a company is registered with the PF department, then they have to update the list with new members after joining.

Regards,
Amit Seth

Dear Amit,

Please clarify below:

As you mentioned, if a company is required to be 3 years old, this means that any new start-up company with a staff of 30 or more does not need to apply for provident fund contributions for up to 3 years.

Even after 3 years, if the total number of permanent employees reaches 10 to 15 individuals and the rest are still on probation, does the company need to implement a provident fund scheme?

Dear Bankim,

After an amendment in the PF Act, it is now required to be registered under this Act as soon as the employee strength reaches 20 or more. However, if the number remains below 20 even after 5 years, then registration with the Act is not required.

Regards,
Amit Seth.

Hi Sowmya,

The URL provided by you shows the old version without any amendments. The official site of EPF:icon6:.

Could you please provide a URL with the amendments duly incorporated in it?

Thanks and Regards,
Manish

Dear All,

Hi, I have newly joined this site. Please could someone provide me with the current minimum wages (unskilled, semi-skilled, and skilled) of Delhi NCR.

Regards,
Deepak.

Dear Amit,

I appreciate your patience in giving replies to queries about PF & ESI; your comments are very informative. Could you please let me know what documents are required for PF and ESI registration?

Best Regards,
Chandra

Dear all,

I have some confusion regarding the Provident Fund. As we know, 12% of the basic salary is deducted for PF, with contributions of 13.61% from the employer and 12% from the employee. I would like to understand how much money is kept in the PF account and what amount we would receive upon withdrawal. Is it double the amount we contribute?

Kindly assist me in understanding this matter.

My friend is a general manager in a 3-star hotel. During his tenure, he did not create any PF account. Now, he is planning to leave his current job and join a new job. How can he collect his PF from his old employer? Please assist, and I would appreciate a prompt response. Thank you.

Hi,

Firstly, an employee needs to have a PF Code, which may be mentioned on his salary slip or pay slip. Secondly, if he has not filled out any PF form, he has to first inquire and ask if he has been allotted the PF number or not. If yes, he can even collect the PF withdrawal form from the EPFO office, fill it, and submit it to the previous employer. However, if he is joining somewhere else, then his PF has to be transferred from his previous employer to the new employer. For transferring, the new employer assists in the process.

Please note: To withdraw or transfer the PF amount, an employee must be aware of his PF number.

Regards

My company is US-based, and the India operations started only last December. The registration of the India office was completed only last year. Do we have to wait for 3 years to be registered with PF, or can we proceed with our 20 employees? Please guide.

Anusha

Hi, I am working for a new company, but the number of employees is 10. As per the requirement of a client, we need to register for PF. Please tell me the procedure on how to register for PF for an organization with fewer than 20 employees.

Regards,
Anil Kumar
AMPSYS
GURGAON

Dear Sir,

Please tell us the procedures for registration in the Provident Fund departments of an organization having more than 20 employees.

Dear Amit,

I have one doubt: my company has lost its PF registration certificate. Now, I need to apply for the PF registration certificate. Could you please provide me with the letter format and advise me on whom I should submit it to at the Labour Office? Also, do they charge anything for this?

Thank you.

Reena,

I have one doubt - my company has lost its PF registration certificate. Now, I have to apply for a duplicate PF registration certificate. Kindly provide me with the letter format and details of where I need to submit it in the Labour Office. Also, do they charge any fees for this?

Thank you.

Dear Amitji,

I have been working for the past 6 months and have been receiving my PF since I joined in the first month. However, I have not yet received my PF number, ESI card, and other employees are facing the same issue. What should I do now? Please advise.

Thank you.
Regards,
Manoj Kasariya

Dear Sashmita,

Please inform me about the process in PF for registering after reaching 20 employees and also provide details on the required documents for filing.

I would appreciate a prompt response.

Thank you,
Deepak

Dear Mr. Amit,

Is there any notification available that supports the said criteria of 3 years of incorporation and a minimum of 20 employees for PF? How can I find the soft copy of that notification if available?

Regards,
Vinod

Hi, Mr. Seth. What can I do if my employer refuses to register employees for the provident fund, especially since we are a factory that exports overseas and makes millions every month?

@Reena, please take a printout of Form 5A from the ECR portal. It is similar to the Registration Certificate for any purpose.

Thank you!

Dear @AMPSYS,

If the number of employees is less than 20 and the employer and employees wish to take advantage of the provident fund, then voluntary provident fund registration is applicable along with the consent of all existing employees.

For more information on provident fund registration, you can visit this link.

Thank you.

Click here to know how an employer can register for EPFO. EPF Registration New Company, Online EPF Registration for Employer

I have corrected the capitalization and added a period after EPFO for better clarity. I have also adjusted the spacing for better readability.

Dear Sir,

Can we register manually on behalf of an employer? If yes, please let me know how.

Thank you,
Utpal

Here is a complete guide to register a new establishment in the unified PF portal. You can find detailed instructions on how to do EPF registration for a new company in 2017 at [How To Do EPF Registration For New Company In 2017](http://www.newtechway.com/how-to-do-epf-registration-for-new-company/).

Can an HR Manager of a company provide their details as an employer while registering for a PF code online?

Hi Dear,

Please go to this link and check it: <a href="https://www.finacbooks.com/provident-fund-registration">Provident Fund Registration Online in India - EPF Registration</a>.

Thank you.

Hi Dear,

Please go to this link and check out Provident Fund Registration Online in India - EPF Registration.

Thank you.