Feeling Overwhelmed About Setting Up HR and Structure from Scratch – Any Advice?

I am pleased to inform you that the offer for the position of Personal Manager and HR is in line, and hopefully, I will receive confirmation within a week. I hold an MBA in HR from DDE. Although my previous roles included working as an Assistant Admin and Business Development Executive, I am now feeling apprehensive about the job responsibilities. I am unsure how to go about setting up the organization's structure entirely.

Setting Up the Organization's Structure

I have learned that there is currently no HR or Personal Manager in place, and I will be responsible for establishing all HR and PM functions. I seek your advice on how to set up the organization's structure and HR policies. Additionally, if you could recommend any relevant books or references, it would be greatly appreciated.

Regards,
Silva

First, think "I can," and then you are out of fear. Make a list of tasks that have to be performed for setting up HR in your organization.

1. Make an organization chart.
2. Make a list of all employees.
3. Place them as per the organization chart.
4. Make a list of all HR records to be maintained as per statute.
5. Draw a draft HR policy.
6. Grade the employees.
7. Create a salary structure.
8. Search on the internet regarding your required tasks, ask for help from us, discuss with management, adopt the changes, and so on.

Share your email ID; I will provide you with some policies, such as travel, leave, etc.

Regards,
Manjay
[Email Removed For Privacy Reasons]
Malay Gauri Consultants Pvt. Ltd.

Key HR Tasks and Responsibilities

1. Recruitment and Selection
- Job descriptions, selection tools, background checks, offers

2. Compensation
- Methods, consistency, market

3. Employee Relations
- Labor agreements, performance management, disciplinary procedures, employee recognition

4. Mandated Benefits
- Social security, unemployment insurance, workers' compensation, COBRA/HIPAA

5. Optional Group Benefits
- Insurance, time-off benefits, flexible benefits, retirement plans, employee assistance programs, perks

6. Payroll
- Internal vs. external options, compliance

7. Recordkeeping
- HRIS, personnel files, confidential records, I-9, other forms

8. Training and Development
- New employee orientation, staff development, technical and safety, leadership, tuition reimbursement, career planning

9. Employee Communications
- Handbook, newsletter, recognition programs, announcements, electronic communication

10. Internal Communications
- Policies and procedures, management development, management reporting

Regards,
Manjay

Malay Gauri Consultants Pvt Ltd | www.malaygauri.com

You have not only provided the information but also instilled enough confidence to take on the responsibility. I am confident that I can execute it effectively and establish a well-functioning organization.

Inquiry About Site Office Rules and Safety Policies

On another note, I would like to inquire about the rules and safety policies for the site office. Please provide me with guidance.

Best regards,
Silva
[Email Removed For Privacy Reasons]
[Phone Number Removed For Privacy Reasons]

Dear Silva,

If you are working as the HR and Admin Head, in addition to HR activities like onboarding, induction, and full and final settlements, you will need to implement disciplinary actions. Furthermore, you will have to ensure statutory compliance with regulations such as PF, ESIC, WC, etc. It would be beneficial to engage a consultant for assistance with this aspect.

Regards,
Smita

Thank you very much for the same. Can you please elaborate on ESIC and WC? As far as consulting goes, it is the next stage for me, which I can discuss with the MD. Please share your experience as an HR for the site office as well.

Regards,
Silva