Navigating Provident Fund Applications: What Steps Should Your Company Take?

How to Apply for Provident Fund for a Company

To apply for Provident Fund benefits for your company, you will need to follow these steps:

1. Obtain the necessary forms from the Provident Fund office or website.
2. Fill out the forms completely and accurately with all required information.
3. Submit the forms along with any supporting documents to the Provident Fund office.
4. Wait for confirmation of your application and further instructions from the Provident Fund office.
5. Make sure to comply with all guidelines and deadlines provided by the Provident Fund office to ensure a smooth application process.

By following these steps carefully, you can successfully apply for Provident Fund benefits for your company.

As per the provisions of the PF Rules, if the permanent strength (salary being paid regularly) of employees is more than 20, the organization needs to provide a PF facility. To apply for the same, please approach the local EPF office, collect relevant forms, and submit the filled-in application. It is not very cumbersome, and records that are needed are: P&L account, salary register(s), attendance register(s), extract of bank accounts, memorandum of association, etc. There are many consultants who can get this done for you by collecting a fee. The EPF organization may choose to visit your premises and demand to inspect all old records, so be ready for the same. Though you can restructure the CTC to accommodate the PF recovery, initially there will be a drop in take-home pay of employees, which will become a reason for resistance from them.

All the best!

The P.F. Act is applicable to a factory specified in Schedule I appended to the Act, employing twenty or more employees, who need not only be permanent but also include contract labor. So, first ascertain whether your establishment is a factory covered under Schedule I. An establishment other than a factory can be covered by a notification issued by the Central Government. This needs to be confirmed first by you, provided it employs twenty or more employees.

Regards,
B. Saikumar
HR & Labour Law Consultant
Chipinbiz Consultancy Pvt. Ltd
Mumbai
Tel: [Phone Number Removed For Privacy Reasons]

You have to apply for the company through the concerned P.F. Enforcement Officer in your area. Normally, he will be stationed at the District Headquarters. He will provide the application for coverage of P.F. and guide you in this regard.

Regards,
D. Gurumurthy
LL. HR & IR Consultant

Procedure for Obtaining a Subcode for Contract Workmen

We are a factory establishment with our headquarters in Mumbai. All our employees are covered under EPF using one code. We engage contract workmen in various units. However, we have noticed that contractors often fail to remit PF regularly. Therefore, we need to obtain a separate code for contract workmen at each location.

Could you please guide us on the procedure for obtaining a subcode for contract workmen?

Thank you,

Regards,
SONIA

Either you can obtain a sub-code number for the contractors, or you can deduct the E.P.F. contribution from the contractor's bill and ensure that it is paid (legally permitted under the Act). In either case, the principal liability to clear the E.P.F. arrears lies with your company. Another option is that if the contractor has 20 or more employees, he can be instructed to obtain an independent E.P.F. Code No. so that the liability will be on his shoulders.

Thank you

Please provide a solution for the EPF ECR and challan. The payment was for the wage month of December 2016, but we mistakenly paid and selected January 2016 in the ECR online on January 6, 2017. What steps should we take?