we are using this format in our company for those who commit AWOL offenses. You can use this format for your reference.
Memo to : ______________
Department : xxxx
RE : AWOL
Date : July 3, 2012
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Our Human Resource Information System (HRIMS) record shows that you have been absent on the date/s cited below without any official leave of absence:
June 11, 2012
Commission of this offense constitutes a violation of our company policy stated as follows:
CODE OF CONDUCT
“ xxxxx
ARTICLE III NEGLECT OF DUTY
xxxx
Section. 2 Absence Without official leave (AWOL)
1-3 days unauthorized absence or on a call no show
Prescribed Penalty:
Category H
1st Offense - Written warning
2nd offense - Suspension for the same number of days absent
3rd Offense - Suspension for twice the number of days absent
4th Offense - Suspension for thrice the number of days absent
5th Offense - Dismissal
xxxx. ”
Please explain in writing within five (5) days upon receipt of this notice to air your side and to show cause why no disciplinary measures be imposed against you under our company policies, rules and procedure. You may present any documentary proof to negate the above record. Your answer shall be due on July 10, 2012. Failure to answer this notice upon the prescribed period shall constitute a waiver on your right to answer the above.
HR Assistant Project Manager
Received: __________
Finance/HR Director