Understanding the Tamil Nadu Shops and Establishment Act 1947: What Documents Do You Need?

Dear colleagues, please find the Tamil Nadu Shops and Establishment Act, 1947 manual. Also, the abstracts to be displayed on the premises, registers/forms, and the annual return to be submitted to the concerned authority. Abstracts/registers can be obtained from Sitaram & Co, Royapettah.

Thanks and regards,

K. Shenbagarajan

This is quite useful information, but as I belong to Hyderabad, I would require the details related to the Hyderabad Shops and Establishments Act just to show my boss.

Regards,
Shubhra

Please find the AP Shops and Establishment Act, 1988 Manual.

Thanks and regards,
Shenbagarajan

Tamil Nadu Shops & Establishment Act

We are running a showroom with 3 staff members and 2 carpenters. The holidays listed for 2012 are 12 days. Staff leave is allowed for 24 days per year. For carpenters, along with the holidays, how many days of leave can be allotted?

Kindly forward your suggestions as per the act.

Regards.

That was valuable information. As per the TN Shops & Establishment Act, the EL entitlement is 12 days, which can be accumulated to 24 days. Please let me know if my leave exceeds 24 days, for example, 28 days in the 3rd year of my service. Will the company have to pay for the remaining 4 days, or will they be lapsed? Kindly also specify the rule or section where I can find this information in the TN Shops & Establishment Act.

Regards,
San

The Tamil Nadu Shops and Establishments Act, 1947, with necessary forms under each Act.

You can accumulate earned leave (EL) for a maximum of 90 days. Today's scenario varies from company to company. Some companies will credit 30 days in advance at the start of the year and will carry forward 15 days to the next year if the leave balance is more than 15 days. Any other remaining leave will lapse. In the following year, 30 days will be added to the 15 days.

Leave Accumulation Details

30 days of earned leave is derived from 2.5 days per month. For more details on the rules, please refer to the first page of the TN S & E Act manual soft copy.

Thank you.

Dear Shenbag, Can an organization come under both the Shops and Establishments Act and the Factories Act (Labour Dept)? Regards, Carl

No, it can't be, since every establishment has its own license under the act. If it is a factory, you will get the factory license; otherwise, you will get a license for shops/establishment.

Thanks a lot, Shenbag. Can you provide me with the contact information of any consultant in Coimbatore who can assist with the renewal of a license under the Shops and Establishment Act?

Please send us the Tamil Nadu Shops and Establishment Act Amendment Notification regarding register maintenance related.

Please find the amendment and the list of registers to be maintained as per the TN S&E Act.

Thank you.

Kindly advise whether we have to renew Form 3 when shifting to new premises. What are the documents required? Kindly advise on the procedure.

You can apply form VA to the respective DIL/LI in your circle. Since you are an online retailer, your warehouse has to be registered only under the Shops and Establishment Act.

Definition of "Shop"

"Shop" means any premises where goods are sold either by retail or wholesale, or where services are rendered to customers. It includes an office, a storeroom, godown, warehouse, or workplace used in connection with such trade or business. However, it does not include a factory or a commercial establishment.

Regards

Do we have a separate Shop and Establishment Act for Chhattisgarh, or are we still following the Shop & Establishment Act for Madhya Pradesh in Chhattisgarh as well?

Regards,
Manju

I am Manoj K, HR from an automobile trading company. As a fresher, I am unsure of how to comply with the TN Shops & Establishment Act. Could you please provide me with the various forms related to this?

Thanks & Regards,

Manoj K
HR

I need the forms regarding the TN Shops & Establishment Act of 1947. Could you please attach the forms such as Form Q, Form S, Form R, Form T, Form P, and Form I? Please do the needful.

Thanks & Regards,
Manoj.K HR

Hi All, Please help me with the following queries:

1. Procedure to Register as a Commercial Establishment
What is the procedure to register as a commercial establishment under the TN Shops and Establishment Act, 1948?

2. Prerequisites for Registration
What are the prerequisites?

3. Minimum Employee Requirement
What is the minimum number of employees required in a company to register under this act?

Regards,
San

Reporting Requirements Under the Shop & Establishment Act

If any institution, which is registered under the "Shop & Establishment Act" of the concerned state, experiences an accident involving one of its employees—(i) causing an injury, such as a fracture or loss of limb, or (ii) resulting in a fatality—then in such a case, which form needs to be filled under the said act and submitted to which authority? What are the employer's duties regarding reporting to the statutory organization, whether state or central government?

Can anybody highlight whether the factory's rules in Tamil Nadu or the Factory Act shed light on sick leave?

Regards,
Benison

Checklist for Shop Act

Sl No | FORM No | ENACTMENT | Available | Not Available

1 | A | Maternity Benefit Act | Soft copy

2 | B | TN Labour Welfare Fund Act | Soft copy

3 | C | TN Labour Welfare Fund Act | Hard copy

4 | D | Equal Remuneration Act | Soft copy

5 | P | TN Shops & Commercial Establishment Act | Hard copy

6 | Q | TN Shops & Commercial Establishment Act | Soft copy

7 | R | TN Shops & Commercial Establishment Act | Soft copy

8 | S | TN Shops & Commercial Establishment Act | Soft copy

9 | T | TN Shops & Commercial Establishment Act | Online

10 | O | TN Shops & Commercial Establishment Act | Hard copy

11 | L | Maternity Benefit Act | Hard copy

12 | I | TN Conferment of Permanent Status to Workmen Act | Hard copy

13 | V | National & Festival Holidays Act | Soft copy

14 | VI | National & Festival Holidays Act | Hard copy

15 | ER 1 | The Employment Exchange (CNV) Act 1959 | N/A

16 | XXV | The Contract Labour (R&A) Act

17 | XII | Register of Contractors | Hard copy

Items to be Displayed in the Office as per Shop Act

- FORM X - Minimum Wages Act Abstract
- FORM V - Festival Holidays
- FORM III - Approved Holidays
- FORM S - Shop Act
- FORM U - Gratuity Act Abstract
- FORM J - Maternity Benefit Act Abstract
- Contract Labour Act
- Licence Copy
- Abstract of the Contract Labour Act & Rules
- Notice showing wage rate, hours of work, wage period, wage payment date, name & address of inspector concerned in English, Hindi & local language.

Regards

Is it mandatory for a shop in Tamil Nadu to be registered under the Tamil Nadu Shops and Establishment Act & Rules? Please help in bringing clarity.

Thanks in advance.

Yes, any shop in Tamil Nadu must be registered under the Shops and TN S & E Act. If you are asking if it's mandatory, then yes, it is. However, there are some who don't register under it. Any act or law provides guidelines for us to follow in a proper way.

Dear Mr. Dipil Kumar V,

In case you have not got clarity on this registration part in Tamil Nadu, we would like to clarify that it is not required to obtain a registration certificate under the TN Shops & Establishment Act, and there are no official formalities to do so. Instead, each establishment must obtain formal approval from the authority under the TN Industrial Establishments (National & Festival Holidays) Act, 1958. This approval is known as the "Festival Holidays Approval."

In the context of Tamil Nadu, this approval is considered a Certificate of Registration and is mandatory to obtain. Please feel free to write to us if you need any further clarification.

Thank you.

Forms and Submission Locations for Registration under the Shops and Establishment Act in Tamil Nadu

Which type of forms should be submitted, and to which location should they be submitted in Coimbatore for registration under the Shops and Establishment Act in Tamil Nadu?

To obtain Form III approval under the TN National & Festival Holidays Act, you have to submit the following forms to the appropriate authority (Assistant Inspector of Labour) where your establishment is located. It will be given in the name of Circle 1, Circle 2, or Circle 3:
- Form I
- Form II

If you need any support in this regard, please contact us. We have enclosed our profile for your reference.

Regards.

What is the minimum employee strength required to become compliant with the Tamil Nadu Shops and Establishment Act? I have reviewed the Act but could not find any specific information regarding this requirement. Different sources have suggested conflicting numbers—one source mentioned 5 employees, while another indicated 20 employees.

Could you please assist me in clarifying this information?

Regards,
Govind

No provision is made for the number of employees under the Tamil Nadu Shops and Establishment Act. This Act applies even if you have only one employee in your establishment. However, you may be exempt from submitting returns and maintaining registers based on your establishment's employee count. There is a provision in "The Labour Laws (Exemption from furnishing Returns and Maintaining Registers by Certain Establishments) Act, 1988."

Please let me know if you need further clarification or assistance.

Thank you.

Please let me know the permissible OT limit under the AP Shops Act.

Kindly let me know the permissible OT limit as per the AP Shops Act. Thank you.

We have a branch office in Chennai with 30 employees who handle sales and services of software products. Can you please provide information on the various returns that need to be filed under different acts?

Thank you.

Regards,
Ramesh

Hi Pragnaa HR compliance services,

The labor inspector has confirmed that the S&E certificate does not need to be renewed every year in the state of Tamil Nadu. Could you please provide any written clause that supports this decision and forward it to me on priority?

Thank you.

Hi,

First of all, please note that there is no S&E Registration Certificate under the TN Shops & Establishments Act. However, there is a process for obtaining approval in Form III under the TN Industrial Establishments (National & Festival Holidays) Act. This approval will be permanent unless there are changes in the holidays list.

Thank you.

Dear Mr. Shenbagarajan, please help me. We have newly started a night shift in our establishments. Kindly let us know as soon as possible:

1. Are any registrations required to conduct a night shift at Shop & Establishment premises?
2. What compliance needs to be followed for engaging employees in night shifts?
3. Is any extra allowance to be paid for engaging employees in night shifts?
4. What is the overtime rate for night shifts?
5. What type of transportation facility should be provided?
6. Can we engage female employees in night shifts?
7. What are the compulsory requirements to fulfill to engage female employees in night shifts?
8. What are the statutory requirements to be followed if employees work on weekends?
9. Is a female security guard mandatory if we engage female employees in night shifts?

Regards,
Kabali.R
[Phone Number Removed For Privacy Reasons]
[Email Removed For Privacy Reasons]

Dear Seniors,

Please confirm to me the procedures of the Tamil Nadu Shop & Establishment Act and provide a list of the required documents. Can you also confirm if there is an online process available in Tamil Nadu?

Additionally, could you kindly assist me in understanding if there are any annual returns that need to be submitted under the Shop and Establishment Act in Chennai, Tamil Nadu?

Thank you for your help and guidance.

Sincerely

Hi all,

Please guide whether the Tamil Nadu Shops & Establishment Act is applicable to private commercial banks whose salary disbursements are centralized from their corporate office.

Hi,

We are going to start a night shift for women employees. Can anyone let me know the transportation policy (pick up and drop) as per government norms?

Hi all,

Please guide me. I have queries regarding the Shops and Establishment Act. Are all registers required to be maintained manually, or can we use a systematic method for maintenance? Is manual maintenance compulsory, or can we seek exemptions for maintaining the registers through a system? Your help on this matter would be greatly appreciated.

Thank you,
Vinod

Tamil Nadu - Shops can remain open 24x7x365 days - Effective for 3 years for now. Notification attached for reference.

Tamil Nadu Shops & Establishment Act - All Forms and Registers in One Excel

In Tamil Nadu, the Shops and Establishment Act encompasses various forms and registers required for compliance. Consolidating all these documents into a single Excel file can streamline record-keeping and facilitate easier management of regulatory requirements. By centralizing these records, businesses can ensure better organization and efficiency in maintaining essential information as mandated by the Act. This approach can simplify the process of monitoring and updating necessary documentation, contributing to overall compliance with the statutory provisions.

Having all forms and registers in one Excel document offers a convenient and accessible solution for businesses operating under the Tamil Nadu Shops and Establishment Act. This consolidated approach can enhance transparency, accuracy, and accessibility of important records, ultimately supporting adherence to regulatory standards and promoting a culture of compliance within the organization.

Please find the Telangana Shops and Establishment Act, 1947 manual. Also, the abstracts to be displayed on the premises, registers/forms, and annual return to be submitted to the concerned authority.

Thanks and regards,
DV Babu

Respected Team, could you please share the current Shops and Establishments Act for Tamil Nadu, especially regarding leave policies and registers?