Making New Joiners Feel Special: What Creative Ideas Can We Add to the Welcome Kit?

Innovative Ideas for a Special Joining Day

Can anyone help me with innovative ideas to make the joining day special for new joiners? What can be included in the Welcome Kit?

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Activities on DOJ

- Introduction games
- Company tour
- Team Building games

Items in Welcome Kit

- Welcome Letter signed by owner/HR head
- One-page company brief, vision, mission
- Job description
- Company-branded Stationery
- Company-branded Tea/coffee Mug/Water bottle
- Company-branded T-shirt or Cap
- Company-branded/Scenic Calendar
- Gift Coupon or Voucher
- Company-Branded professional diary
- Company-branded desk photo frame

I hope these corrections meet your requirements. Let me know if you need any further assistance.

You can display their name on the welcome board and give them a bouquet. Introduction to the Leadership team. Lunch with the HR Head.

Regards,
Bagavathi123

Date of joining is a very special day for any employee. You can conduct inductions every day or twice a week, depending on your busy schedule.

Activities for the Date of Joining

The following activities are what you need to do on the date of joining:

1. Introduce the new joinee to all employees on the floor.

2. Special introduction to the HODs. This special introduction includes a meeting with the HODs for a discussion lasting a few minutes. The HOD should mention their department's role in the organization and when the new joinee will coordinate with their department. Please accompany the new joinee to each and every employee. Never give an across-the-table introduction.

3. Take them through the office, showing the office library, cafeteria, washroom, games room, etc.

4. Then give them a formal induction program, focusing on the company's mission and vision.

5. Get their PF form filled and take the necessary documents and information from them.

6. Show them their table and hand over their appointment letter after settling them down. Along with the appointment letter, you can give them the Gift Pack. A gift pack can contain the required office stationery, any souvenir, a box of assorted sweets, a good box of cookies, a coffee mug, etc.

7. Take the employee for lunch/dinner. The Team Leader or Manager can accompany you when you are going out for lunch.

8. Post lunch/dinner, ask the new joinee to browse through the company's website.

9. You can also tell the employee to go through the company's handbook.

10. Provide them the access card the next day just to ensure that they are in.

Regards

1. Give them a bouquet with chocolates.
2. Introduce them to everyone if it is a small office or introduce them to the Team Leader for big offices.
3. Provide them with a notebook, water bottle, and pen.
4. Provide an I-Card and an Access Card.
5. Make a note on the notice board so that all employees can be informed.
6. Introduce them to the director.
7. Guide them about the entire office location, including the pantry and canteen.

With regards,
Kavita Kapoor

Hope almost all practices are covered by our HR friends. Also, an email should be circulated to all employees in the unit with a scanned copy of the new employee's passport-sized photo, along with a short note on their previous experience, current role, and span of control. This email should be copied to the new joiner as well in cc.

Thanks,

Rama Mohan.M.V

Bank Account Form

- ID card
- Visiting Card
- MediClaim policy (if applicable)
- Joining form
- Useful stationery like a beautiful pen and diary or any
- Invitation for team dinner (one weekend in his first month)
- Nice table clock or pen stand
- Warm welcome

Introducing the New Joiner

Introduce him to every department head, key personnel, and teammates or colleagues. Ask him to join for lunch on his first day and offer a small treat  (snacks and tea).

In my view, one never gets a second chance to create a first impression. So, try to create an impression like you are accepted as our new family member, and we have to travel a long way together. Make sure he feels comfortable and convenient; then only he can deliver his best.

As humans and as HR professionals, we should show our care, concern, empathy, and love towards people. As a new person to the environment, due to his fears and problems, he requires more attention in these areas 

Gurubhyonamaha / Namaste 

Many regards,

Nagarjuna Kandimalla 

You may create a gift hamper for them in a nice company-branded gift box, which could also be used by them later. The gift hamper should ideally have things that show that as a company, you care and welcome the new employee. It could also be personalized with the company branding or the employee's name.

The Gift Hamper Could Include:

1. Notebook with a pen
2. List of important phone contacts (official)
3. Customized visiting card case with their cards
4. Coffee mug/travel mug/sipper bottle
5. Company's own keychain

Thank you.

You may create a gift hamper for them in a nice company-branded gift box that could also be used by them later. The gift hamper should ideally have things that show that as a company, you care and welcome the new employee. It could also be personalized with the company branding or the employee's name.

The Gift Hamper Could Include:

1. Notebook with a pen
2. List of important phone contacts (official)
3. Customized visiting card case with their cards
4. Coffee mug/travel mug/sipper bottle
5. Company's own keychain

You can buy this gift hamper in any quantity from www.giftsmate.net.

Regards