How Do You Handle Attendance When Staff Forget to Swipe or Mark In?

Attendance Record Form

This form is used optionally for a request to record attendance.

- Employee's Signature Line Manager

- Emp. Name:
- Department:

Specify the Status of Your Identity Card:
- Forgot
- Lost
- At home
- At Office
- Entry
- Outside

Details:
- Date
- Time In
- Time Out
- Checked by

Distribution: One completed copy to the Human Resource Department. The employee may keep one copy.

Regarding this form, please include the following:

In Date / Out Date

In Time / Out Time

In Location / Out Location

Apart from that, I don't think you need this format at all when you are using the biometric machine. Even if employees forget the card at home, they can still punch the attendance via the machine.

Which machine are you using? Nowadays, most biometric machines provide multiple systems to mark attendance, such as:
- Punch Card/Swipe Card
- Thumb
- Pin (Just Like ATM Pin)

So, if an employee has forgotten/lost the card, they can still enter the PIN and mark their attendance. I have this kind of machine with me. Now, you can get all the exception reports, like who used the card, who used the PIN, and who used the thumb.

Please let me know if you need any further clarification.

Regards,
Manish Garg
[Email Removed For Privacy Reasons]

I have created a format for those who forget their ID cards or fail to swipe their attendance at my office. We are utilizing this format in my office, and I hope it proves useful to you as well.

Thanks & Regards,
Rachel George

Do you really need formats for this? We just get an email, which the employee addresses to HR and marks a copy to his HOD, giving his IN/OUT time. Generally, he mentions "forgot swipe card." If this is frequent, one can investigate if there is a loss of card, etc.