Is a Company Seal Necessary on Offer Letters if It's Already on the Letterhead?

Dear all, please help me. Is a company seal needed in the offer and appointment letter if it's already printed on the letterhead?

Thank you.

Well Preeti, what I think is that a letterhead for this job is a professional and mandatory requirement. However, the same level of formality from a company seal can be expected. If you can, you must use the company seal/stamp.

Your doubt is quite normal. I would like to inform you that a company seal is not mandatory on an appointment letter as long as it is printed on their company letterhead. However, an authorized signature is mandatory to confirm your appointment. Therefore, please ensure that the authorized signature is present.

Regards,
Aakil

Dear all, please help me. Is a company seal needed in an offer and appointment letter if it's already printed on the letterhead? No, if it's on the letterhead, it's not required because the company name is already printed. However, if anything is written on plain paper, then it's compulsory to have the company seal or its authority.

Regards.

Hi, the company stamp is not required on the appointment letter because it is already printed on the company name on the letterhead, providing legal authentication of the company.

Regards, Meetu.

Nowadays, no one uses a seal or rubber stamp except for government offices and security personnel in companies to receive goods. Also, if a document is on plain paper, you need seal authorization. Most companies also no longer have inward and outward communication for letters.

Authentication of Company Seals

Company seals have become more authenticated. Even stamp/seal makers now require an authenticated letter for the preparation of company seals/stamps.

There is no mandatory requirement to affix the organization's seal on the offer and appointment letter.

Regards,
Vikas Ranjan

Importance of Company Seal on Appointment Letters

A company seal is necessary when issuing an appointment letter, even if it is printed on a letterhead from the HR department to another person. An HR stamp is also necessary; otherwise, the document will not be considered valid.

For example, when a company appoints a General Manager, the appointment letter must be issued on a letterhead with a company seal or stamp attested by the concerned person.

Regards.

With so many fake offers mushrooming, it is better to use a seal as an additional security feature. Besides, it authenticates genuineness.

For fakers, if they can print the letterheads of the companies, can't they make seals that cost a few hundred?

Pon

Yes, I do agree with Mr. PON. If the letterhead is valid, then a stamp or seal is not required for verification of any appointment letter. You will verify it from the company.

The Necessity of a Company Seal on Letterhead

As many have said, the seal of the company on the letterhead is NOT mandatory. However, some insist on it, believing that any document with a seal is more authentic and believable. The cost of a rubber stamp/seal is only 50 Rs., but it provides the authenticity needed even for documents involving thousands of crores. For example, most state and central government correspondences are not on pre-printed letterheads but on very cheap ordinary paper with a seal affixed to it (often using scrap paper/one-sided paper that others throw into the dustbin). Most government officers are prohibited from printing their own visiting cards and only carry a rubber stamp.

Judgments by courts are not passed on a letterhead but with a rubber stamp on them. Under the Companies Act, certain documents require a common seal.

However, for the present case, there's no need to worry. An appointment letter on a printed letterhead would suffice.

Regards,
Kumar S. BG

Yes, you are correct regarding the government procedure. However, kindly understand our perspective on the appointment.

Understanding the Company Seal

A company seal, also known as a common seal, is mandatory for certain documents like share certificates and debenture certificates, as prescribed under the company's act. An ordinary rubber stamp showing the name of the company is not a company seal and does not have any legal sanction. However, most government officials use this rubber stamp to confirm the name and designation of the signatory, as many government letters are not sent on letterheads.

Regards,
K. Viswanathan.

Company seal is not at all required when it's printed on letterhead. The company seal is used on company letterheads only when we are submitting any applications to government bodies.

Regards,
Sandeep Thakur

The seals of state/central governments are made in government presses, which is not the case for private companies. Any roadside vendor can make seals, and they may decline to manufacture government seals out of fear. Government companies follow the age-old practice of using plain paper with a seal/stamp, which is not the case with private companies. Nowadays, most letters are generated through computers, which do not even require authentication, for example, bank statements, credit card statements, etc. Frauds can be executed by unscrupulous individuals regardless of the mechanisms in place.

Regards,
Pon

Company Seal on Offer Letters

If an offer is released on the company letterhead with an authorized signatory, then the company seal or stamp is not mandatory. These days, it is common for offers to be released on the company letterhead. In cases where the company letterhead is not available, such as in a new setup, you can use the company seal or stamp, which adds to the authenticity.

Regards,
Raghu

Hi, seals and stamps on letterheads are generally not required, but an authorized signatory is a must. However, the purpose for which the letterhead is used should be borne in mind. This means that when it comes to proving something legally, seals and stamps would play a more authentic role.

Thanks,
Majumdar