Networld,
I am the only HR in a company of 50+ people. All others are into IT - software development. With my entrance, an HR dept. has evolved in my company and I'm the only HR handing everything it since 2 years.
I believe you have written too many things that are not required at this stage of ur company. Excluding few and keeping only those from your list that are required :
1) Human Resources Manual - keep a soft copy/ ppt. dnt spend too much on hard copies and printing.
2) Policy & Procedures Manual - not absolutely required. do not clutter with too many policies. and a manual is a big time NO.
3) Dress Code - r u introducing dress only after setting up HR dept. ? If yes, don't do that.
4) BUSINESS EXPENSES - prepare an expense sheet taking care of all expenses and segregating as per different parameters - travel, office expenses. or prepare a software. let the employees fill it on their own. let the HR try doing this as well.
5) INDUCTION - let the HR prepare it himself/herself.
6) PERFORMANCE MANAGEMENT SYSTEM - will come in later part after few months.
7) Recruitments - person should have an understanding of your IT business; better if she/he has some technical knowledge. should be able to analyse the future positions that you might require to hire. but this will come only with time.
8) Performance Appraisals & Training (technical and soft skills) - let the HR assist the seniors in this. for soft skills, HR can see what can be done.
initially, when i joined, my director would ask me to sit with him while he conducted interviews to understand how to judge, what qts. can be asked, even if the person is selected technically, can he be taken on managerial grounds. if not, why..... he has been very supportive throughout.
9) LEAVE POLICY - just keep required types of leaves - casual or earned, sick, vacation, study (if applicable to pursue higher education). the more leaves you have, the more complications you create for urself.
10) EMPLOYEE RELATIONS - HR shud be friendly with employees and management. always remember, since you are going to set up the HR dept. now, do not clutter with too many HRs. do not make a HR union. get 1, make him learn, make his comfortable with other employees. he/she will be the only person who will act as a mediator between you (management) and your team. they cud think that our message can be out across to you thru the HR. possibly, we will be heard now. getting in more than 1 HR person will not allow the HRs to move freely within your technical team. free communication will be barred.
At the same time, the employees shud not feel that now there will be too many policies, manual and management rules with the entry of a an HR person.
firstly, analysze what all you need to have depending on your company's nature of work; and whether it is necessary to have at this very moment.
i do not think you need to set up an HR Dept. as such. 1 person to handle all these things is sufficient. more than qualification, see the learning potential and initiative taking capability of the person.
An MBA might demand for more pay considering his degree (nothing personal as I'm also an MBA), but is he the best fit for ur company at this stage cost-wise ?
similarly, an experienced person might help you out in a certain way as he/she knows the way of dealing with things. but is that person capable to handle the stuff alone ? has he done sumthing like this single-handedly or he always works in a group and cnt manage these things alone ?
you to be careful while recruiting the person who will be responsible in helping u set-up this HR dept.
All this is from experience.
And, i hope i have written well.
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Ashlesha Dere