How Do You Start Recording Office Equipment and Who Should Handle It?

Guidance on Recording Office Equipment

I need your assistance on how to start recording office equipment. What information should be included, and who should be responsible for tracking the records? Currently, our Admin Department does not maintain such records; only the Accounting Department has a list of fixed assets.

Your help in this matter would be greatly appreciated. Thank you!

Regards,

1. Create an Excel spreadsheet.
2. Establish a numbering system for your assets and either make or purchase sticky labels.
3. Visit each department and document every asset while assigning a corresponding number to it.
4. Assets such as mobile phones, computers, etc., which are utilized by staff outside the office, require special attention and should undergo regular checks.

It is a straightforward process that does not need to be overly complicated. Regularly conducting a stock take of all assets is crucial to ensure you always know their whereabouts. Additionally, make sure to update the register whenever new assets are acquired or old ones are sold or disposed of.

Not sure what you mean by your question. If the Accounts Department has a system set up, then maybe it's best to use their system to ensure consistency within the company.

If Accounts has a list of all the equipment in the organization, I am not sure why you want to start a new list.