What Exactly Does an Admin Do? Seeking a Detailed Breakdown of Responsibilities

Hi, could you please give me a detailed description of an ADMIN job responsibilities.

Regards,
Biju

Hi, to maintain records like stocks, attendance, and office duties, there are different types of duties in various organizations. The main task is to maintain records and coordinate between the accounts person and the manager.

Regards,
Uma

Admin Tasks and Responsibilities

Admin tasks vary from organization to organization and can consist of many different duties. It will depend on your organization and what needs to be done.

Regards

An administrative professional plays a very important role in an organization, and the tasks of this individual depend on your organization.

Regards,
Vikrant Singh

It is right that administration job responsibilities vary from company to company. It depends upon the manpower strength, type of operations, etc. Some of the job responsibilities are as follows:

1. **Security:** To ensure overall security arrangements, movement of men and material within/from the company's premises.

2. **Travel & Ticketing:** To make necessary travel & ticketing arrangements as required for official tours through external agencies.

3. **Transport (Staff Bus/Pool Car):** To make necessary and timely arrangements.

4. **Conference Hall:** To coordinate allotment & ensure its maintenance.

5. **Fire Control Equipment:** To ensure timely refilling & serviceability of fire extinguishers.

6. **Stationery:** To ensure timely procurement as per users' requirements.

7. **Coordinate Meetings/Visits/Annual Activities.**

8. **Budgeting/Cost Control/AMCs (New/Renewal).**

9. **Telecommunication & Photocopy Maintenance.**

10. **Housekeeping/Horticulture/Pest Control and Minor Repairs.**

11. **Canteen Administration.**

12. **Mailroom:** Dispatch/Receipt of mail/Courier.

13. **Awareness of EMS Policies & Objectives.**

14. **Working Knowledge of TS/ISO14001 Systems.**

15. **Significant Aspects with Reference to the Admin. Processes/Activities & Their Impact on the Environment.**

16. Should be able to drive Environment Management Programs & develop operational control procedures to protect the environment.

17. **Working Knowledge of the Emergency Response Plan.**

Regards,
Bhupesh Joshi

HR Administrator Responsibilities

The HR Administrator's job includes providing complete administrative support and contributing to the long-term development and function of an organization. This role involves the initial phases of recruitment, growth, and development, and encompasses responsibilities in areas such as employee relations and recruitment.

The HR administrator also supports the HR Advisor and HR Manager by delivering comprehensive HR services to managers.

HR Administrator Job Responsibilities

- Managing the human resources staff, which includes scheduling and assigning work, conducting interviews, and supervising training.
- Evaluating appraisals and overseeing human resource issues.
- Providing advice and support to line managers and employees.
- Maintaining the development of human resource procedures and policies.
- Implementing induction programs for trainers.
- Evaluating the performance management system.
- Preparing and maintaining various reports and documents.
- Advising staff on benefits, programs, and pay issues.
- Reviewing and analyzing data, information, and reports to ensure compliance with policies and procedures.
- Counseling applicants and employees on rules, benefits, and job opportunities.
- Maintaining job application materials and documents to ensure accuracy and confidentiality.
- Evaluating and providing advice on risk management issues.

Regards,
P. Packiaraj

PowerPoint Roles & Responsibilities for Admin Profile

Please find below the PowerPoint roles and responsibilities for the job in the admin profile:

• Management of updating details of inward and outward material and courier.
• Travel management: booking railway tickets.
• Vendor management: making rate contracts with necessary work and utilities-related vendors for cab booking, event management, hotel booking, housekeeping, and office boy management.
• Fire control management: timely checking the status of available fire extinguishers in the office.
• Effective maintenance of petty cash.
• Security management.
• Office stock management.
• Office facilitation management, e.g., Genset logbook management, water bubble maintenance, etc.
• Timely forwarding of vendor bills.

Thanks and Best Regards,
Vikas Ranjan

Managing Water Supply in the Office

If the organization's office is using water, i.e., mineral water from the vendor, the admin needs to manage and maintain the daily requirement of jar availability on the office premises as per the requirement. If on any day the requirement exceeds, inform the water vendor accordingly. Sometimes, especially during the hot days of summer, the consumption rate of water bubble jars is higher than normal not only in your organization but in all. Due to this, vendors are sometimes unable to supply the required number of water jars on time. The admin personnel have the responsibility to manage this effectively. The vendor payment for the water bubble of the month also falls under the responsibility of the admin for processing to the Accounts & Finance department.

Thanks & Best Regards,
Vikas Ranjan

Admin Job Responsibilities

1. Ensure quality service with efficient and effective management of available resources.

2. Communicate and coordinate with different departments to ensure operational support is timely and efficient.

3. Supervise security management in coordination with local law enforcement agencies and the security department.

4. Ensure and build professional relationships with external stakeholders for smooth business operations.

5. Ensure preparedness for any crisis, accident, or incident through employee awareness and proper coordination with stakeholders for smooth business continuity.

6. Supervise tea boys, cleaners, and drivers.

7. Strictly monitor and supervise security guards in coordination with the security agency.

8. Investigate security breaches and forward reports.

9. Supervise driver duty allocation for pool vehicles.

10. Oversee vehicle maintenance, requisition control and distribution, fuel allocation and control, driver overtime verification, bill verification of rented vehicles, and parking allocation.

11. Arrange for employee pick-up and drop-off and coordinate with the fleet and vendors for vehicle availability.

12. Process bills related to hotels, fuel, newspapers, security, electricity, office spaces, courier, T&T, etc.

13. Organize company events in coordination with concerned divisions.

14. Ensure the cleaning of office premises.

15. Supervise cleaners and tea boys.

16. Ensure the repair and maintenance of office equipment, fittings and fixtures, appliances, etc.

17. Ensure the safety of employees, including maintaining first aid boxes, fire extinguishers, pest control, etc.

18. Resolve conflicts or disputes relevant to the admin function.

Regards,
Oronno

Hi All,

I am working as an Admin Exec. In a recent interview, I was asked to create a responsibilities table related to my current job, summarizing the job responsibilities I had listed in my resume. I am unsure about the format. Is there any available? I am not sure how to describe those points briefly.

Best wishes from FastCollab for your admin job responsibilities. It's never an easy job to handle, no matter what.

Here are some of the major roles/responsibilities an admin job comes with:

Travel Desk: Capturing the itineraries of your employees like air travel, bus/train travel, hotel & taxi bookings, and even where to eat. Maintaining a record of all the expenses incurred and updating company account records.

Payroll & Accounting Services: Depending on the company, administrative roles may include handling Payroll & Accounting responsibilities. This can involve tasks such as capturing IT declarations from employees, performing tax calculations, generating reports for PT, PF, ESI, TDS, etc., and finally, generating payslips. Accounting involves keeping records of money flow in and out of your company.

Arranging Materials for Company Requirements: From setting up a new office to procuring stationery, toiletries, and other office-related furniture items, an admin professional needs to manage all these requirements.

Staff Maintenance: This includes overseeing personnel like security, housekeeping, canteen staff, etc. Managing day-to-day activities and leave schedules of these staff members fall under the admin role.

Recruitment Outsourcing: Admin professionals may play a role in recruitment outsourcing. By coordinating with the Recruitment/HR team, admins can make all necessary arrangements during recruitment drives.

However, the worrisome part would be if you do most of these activities manually. Manual record-keeping can quickly consume your time, leading to decreased productivity.

FastCollab is an online platform that offers an end-to-end solution for various business services, including:

- Book flight tickets with zero convenience charges.
- Maintain records of employee itineraries and flight bookings.
- Utilize an online accounting & payroll tool with employee self-service login for automation.
- Outsource recruitment to acquire the best talent quickly.

For more details, simply create a FREE sign-up on http://www.fastcollab.com.

Let us know if we can assist you in any way.