Designing a Fair TA & DA System: How Do You Align It with Salary and Rank?

I want to design a TA & DA system in our company. In my company, marketing people go on tours several times and they submit the bill. Now I want to give TA & DA according to their salary and rank. Can you provide any sample for that?

Regards,
Chitra Sharma.

I want to design a TA & DA system in our company. In my company, marketing people go on tours several times and they submit the bill. Now I want to give TA & DA according to their salary and rank. Can you provide any sample for the one who has sent me the sample in which TA has been decided according to the salary of the person, Chitra Sharma. For more information, visit: https://www.citehr.com/357725-ta-da.html#ixzz1VYeiFym8

Ref: TA-DA

You may classify your employees into five or more major groups, as convenient for you. These groups are as follows:

1. Presidents, Directors, etc., are permitted to travel in executive air class and stay at five-star or deluxe hotels with reimbursement of actual expenses without any limit. They are allowed a daily allowance of Rs. 2500.

2. General Managers and Vice Presidents may travel by economy class and stay at hotels with a tariff below Rs. 10,000 per day. They are entitled to a daily allowance of Rs. 1000. Reimbursement of actual expenses is within the specified limit.

3. The middle management group is allowed to travel by First Class and stay in hotels with a tariff below Rs. 5000 per day. They receive a daily allowance of Rs. 800. Reimbursement of actual expenses is within the set limit.

4. Junior Managers may travel by Second Class AC or Taxi and stay in hotels with a tariff below Rs. 2000 per day. They are entitled to a daily allowance of Rs. 500. Reimbursement of actual expenses is within the limit.

5. Other employees below the rank of Junior Manager may travel in Second Sleeper or by Bus and stay in hotels with a tariff below Rs. 1000 per day. Their daily allowance ranges from Rs. 200 to Rs. 400 per day, depending on their designation. Reimbursement of actual expenses is within the set limit.

Please note that all tours should be initiated with prior approval from the competent authority by submitting a prescribed tour form. Claims for tour reimbursement should be submitted with a Tour Report explaining the outcomes of the tour.

To process TA/DA claims, you will need the following Tour Forms:

1. TOUR APPLICATION/ADVANCE FORM (Submitted before initiating the tour).

2. TOUR REPORT FORM (Submitted after completion of the tour).

3. TOUR CLAIM/REIMBURSEMENT FORM (Should be submitted immediately after the tour along with the Tour Report and all relevant bills for travel, lodging, and boarding).

Regards,
R K SINGH

Please can you tell the full form of TA/DA? Can you also attach the TA/DA forms herewith for reference?

Thank you.

I think Mr. Ramit_chd has provided you with a broad spectrum of the outline to work on. You may classify your own staff into 4-5 grades (keep it minimal to avoid hassles) and define the TA/DA as suggested by Ramit_chd in a tabular format. Something like this:

Sample TA/DA Structure

Sr. No. | Grade | Designation | Mode of Travel | Accommodation | Daily Allowance Upper Limit

1. M1 | MD/Directors | Business Class AIR | 5-star; 10k room rent | On Actuals (Max. Rs. 2500/- per day)

2. M2 | CEO/GM | Economy AIR | 5-star; 8k room rent | On Actuals (Max. Rs. 2000/- per day)

3. M3 | Sr. Management | Economy AIR | 4/5-star; 7k room rent | On Actuals (Max. Rs. 1500/- per day)

4. M4 | Middle Management | 1st Class AC | 4/3-star; 5k room rent | On Actuals (Max. Rs. 1000/- per day)

5. M4 | Juniors | 2nd Class AC | Lodge/2-star; 1k room rent | On Actuals (Max. Rs. 500/- per day)

* Please specify to exclude personal laundry/telephone STD calls/others.

* Also, mention that if any employee would want to stay at personal/friend's/relative's accommodation during an official visit to another state, he/she will be compensated at Rs. 500/- per day for saving the company's accommodation cost per day.

Prepare the policy draft something like the above and present it to your management for approval/changes in amounts as per your company's requirements.

There is no fixed format for the same; it varies from industry to industry. It is different for Pharma companies, telecom companies, consulting, corporate sales, etc. It depends on the travel schedule of the individual as well. If you can provide me with the exact band you are looking for, then I'll reply with the one that is prevalent in the industry.

Regards,
Suny

Attached is a format for TA/DA that can be used in a marketing company. It is quite detailed based on our experience. You may want to modify suitably the grades/figures as applicable in your company. Note that it is better to have the steps as per designation instead of salary (which changes yearly and rapidly).

Regards,
Rajeev

I would appreciate it if others could share their TA-DA rules in detail with figures and explanations, similar to what I provided in my previous post.

Regards,
Rajeev

Dear Sir,

I want to design a perfect T.A & D.A format for my marketing. Please help me to figure this out.

Regards,
Manu Dubey