Understanding ESIC Forms: What Are They and How Do They Help?

Hi,

I want to know the details of ESIC forms, their features, and what they are used for. A short explanation is needed. Can anybody help me?

Hi Raghav,

Find below the details regarding ESIC and how an organization is registered with ESI, along with other obligations of employers.

The formalities for ESI require a minimum staff strength of 20 employees, regardless of whether they receive a salary above or below 10000/-. The maximum ceiling for ESI contribution is 10000/- gross per month. Employees earning 10001/- or more are exempt from ESI contributions.

Yes, ESI and ESIC are the same. ESIC stands for Employee State Insurance Corporation.

Employers must register their factories or establishments with the ESI Corporation within 15 days of the ESI Act becoming applicable. The registration declaration should be submitted in Form 01, including a separate sheet with the establishment's name and address, the number of employees, their duties, and the name, designation, and address of the managing personnel for offices located elsewhere. Upon approval, the ESI regional office will assign a code number to the employer.

Subsequently, employers can register their employees with ESI. Employees must complete a declaration form, FORM 1, indicating their gender. All declaration forms must be countersigned by the employer.

A separate return of declaration in Form 3 should be prepared for male and female employees within 10 days of submitting the declaration form.

Each employee will then be assigned a temporary identification number.

Regards,

Amit Seth.

Hi, Raghav,

Here are some more details regarding the registration and other formalities at the employer's end.

For ESI, firstly, one has to fill the declaration Form-1, separately for both male and female employees. The employer shall then send a return of declaration forms in Form-3, in duplicate within 10 days from the date on which the declaration forms are submitted, along with the declaration forms. It is also prepared separately for male and female employees.

The deducted amount should be deposited every month into the ESI account with an Authorized SBI branch through a challan in quadruplicate on or before the 21st of the month.

The employer should prepare a Return of Contributions in Form-6, in quadruplicate, by entering details in the ascending number of insurance numbers and draw the totals. This return of contribution should be submitted along with receipt copies of monthly challans to the regional ESI office within 30 days of the end of the contribution period, i.e., half-yearly.

I hope it is now very clear to you regarding the obligations of the employer related to ESI.

Regards,

Amit Seth.

Dear Amitmhrm,

Could you please help me in registering a new company for PF, ESI, and all statutory needs in detail? I'll be thankful and grateful for your assistance.

Raghav116

Dear Raghav,

I have already explained the procedures to get registered with the ESI department.

Hi,

Even for this Act, the minimum number of employees should be 20. Every employer of an establishment to which the Employee Provident Fund Act applies should submit, in duplicate, Form 5A to the commissioner. This form should include particulars of all branches and departments, owners, directors, partners if any, or any other person who is controlling its affairs within 15 days of the scheme's applicability.

Upon receipt of Form 5A, the commissioner will verify the particulars submitted and, once satisfied, will allot an Establishment Code Number.

I hope this clarifies things for you. Please feel free to reach out if you have any difficulties understanding.

Regards,
Amit Seth.