Need Urgent Help: How Do I Write a Staff Transfer Letter for a Different State?

Hi all, we are planning to transfer some of our staff members from one office location to another location in a different state. My boss has instructed me to prepare a transfer letter. I am new to the HR department and unsure of how to go about this. Can someone assist me in preparing a transfer letter by providing a format urgently? Your help is greatly appreciated as this is time-sensitive.

Letter of Transfer

Date-

<Name>

<Company>

Dear Mr. _____________,

This is in reference to the discussion we had with you regarding your move to _________ as ___________. The move will be effective _________, and your services in this assignment will be deemed continuous, without any break.

Effective from 1st January 2011, you are transferred on a continuous service basis from <xyz> to (Organization Name). We confirm that you would be deemed to have been in continuous service with (Organization Name) without a break. Privilege leave and other statutory benefits enjoyed by you would continue to accrue to you, taking into account the date of your joining (branch or organization name).

Please return the duplicate copy of this letter duly signed by you as a token of your acceptance.

We wish you all the best for your future assignments.

Yours faithfully,

<Name>

<Designation>

We are pleased to confirm the above arrangement. You will continue to be governed by (Organization Name) Staff Regulations in force.

Yours faithfully,

For (Organization Name)

The transfer letter is attached.

Regards,
Imran
HR
[Phone Number Removed For Privacy Reasons]

Dear all, we have to rotate our staff members from time to time between our interstate locations as per the needs of our headend managers. Therefore, I require a transfer letter to inform an individual that they will be shifting to a new location with the same designation and salary. Our primary focus is on accommodating our staff, and we often offer to relocate them to the nearest branch from their home.

Thank you.

We have to transfer one executive temporarily from one unit to another unit due to a lack of work at the current unit, which is inter-state.