Need Help Crafting Email Formats for Announcing Holidays and Shift Changes to Employees

Hi friends, I am working as an HR executive in an International BPO. I need email formats for announcing holidays and also for announcing the changed office shift timings to my employees. Friends, could you please help me to prepare these email formats?

Regards,
Praveena

You may send in the list of holidays as an attachment. If you are announcing the whole year's holiday list, then sending a PDF document would be perfect. With this, you do not need to inform the employees every time a holiday comes up.

Regarding Changed Office Shift Timings

You need to post a circular on the Notice Board or send an inter-office memo to all via email.

The format for changing office shift timings may be as follows:

Name of the Company
Circular
Ref. No. Date:
This is to inform everyone that the (company's Name) timings for (Location) have been changed to the following with effect from (date). All employees are requested to follow the new timings accordingly.
Old timings:
New Timings:
Manager: HR Department
CC:

I hope this will help.

Regards,
Meena

Holiday Announcement

You need to circulate the following either by email or by putting up a circular.

This is to inform all that 13th August and 15th August 2011 have been announced as holidays, respectively, for Raksha Bandhan and Independence Day.

Or

This is to inform all that the following days have been announced as holidays for all:

- 13th August - Raksha Bandhan
- 15th August - Independence Day

HR Department

If you want to inform your employees about the holidays of the year, create a PDF file listing them with your company's standard header and footer pattern. Attach this PDF in an email to everyone. Alternatively, you can share this PDF file via Google Docs or on your server PC and inform everyone about it.

You need to circulate a notice through mail or display it on the notice board. You can use the following format:

NEWS AND NOTICE

Date:
To,
All (Company name)
Subject: Holiday

We are pleased to inform you that there will be a holiday on ________ which will be compensated later. (If the holiday is not compensated, then you can delete that portion). Kindly take note of the same.

Regards,
HR Dept.

For a change in timing, the format may be:
This is to inform you that the new office timing will be 10:00 a.m. to 6:30 p.m. with immediate effect from __________. Kindly take note. Hope this will serve your purpose.

Regards,
Ms. Suvarna

The simplest email for circulation purposes can be in the following format:

Email Format for Announcing Office Closure

"This is to inform everyone that the office will remain closed on (Date/Day) on account of (reason/holiday)."

Thank you.

Notice to All Employees

13th January, 2011

Our factory will remain closed from 14th January 2011 to 17th January 2011 on account of 'PONGAL'. The Management wishes all our employees that PONGAL brings good luck, prosperity, and joyous days filled with happiness.

The factory will reopen on Tuesday, i.e., 18th January, 2011. All are requested to follow the shift list from the Production Department accordingly. We appreciate your cooperation.

Manager - HR

Hi friends,

I am working as an HR Executive in a manufacturing company. I need email formats for announcing a half day. Could you please help me to prepare these email formats?

Regards,
cv

Certainly! Here is the corrected text with proper spelling, grammar, and formatting:

Kindly inform me how to write an official email to employees on behalf of management regarding the cancellation of the declared holiday on 7th March 2016.

Please let me know if you need any further assistance or information.

Hi friends,

I am working as an HR Executive in an IT company. I need email formats for a notice (14 days’ leave per year) and an annual leave format to inform employees/staff. Could you please help me prepare these email formats?

Regards,

Please provide the email format for declaring a holiday for the election.

Hi,

You can also use this format: We are happy to inform all of you that the following day has been declared a vacation for us:

Nov 12, 2019: Guru Nanak Dev Ji Gurupurab

To write an internal note for a holiday declared on 12-01-2025 and compensated on the next Sunday, you can use the following format:

Subject: Internal Note Regarding Holiday Declaration and Compensation

Dear Team,

I hope this message finds you well. I am writing to inform you that a holiday has been declared for all employees on 12-01-2025. Additionally, please note that this holiday will be compensated on the next Sunday.

Kindly adjust your schedules accordingly and ensure that all pending tasks are completed before the holiday. If you have any questions or need further clarification, please do not hesitate to reach out to me.

Thank you for your attention to this matter.

Best regards