Confused About Form L? Need Help with Employer's Notification Details!

Dear Sir/Madam, I am very confused about Form L because there are two types of Form L. I need the employer's notification from Form L, and please fill in all the details as an example.

Regards

Form L of Gratuity

Form L of Gratuity is attached.

Regards,
Mukesh Upadhyay

Dear Sir,

How do I fill out the Form L (Notice of Payment of Gratuity)? Could you please send a filled sample copy?

Thank you.

Dear sir,

How do I fill out Form L under the Payment of Gratuity Act? If you have a sample, please send me a copy. My email address is csj2410@gmail.com.

Do we need to send a copy of the same to the Controlling Authority (Labour Commissioner's office)?

Thank you.

Hi @Mukesh19661,

Thanks for providing the form. However, there are still some confusions regarding filling out Form L. It would be greatly appreciated if you could share a completely filled sample Form L. An example would be very helpful.

Regards,
Shravan

How do I fill Form L under the Payment of Gratuity Act? If you have a sample, please send me a copy. My email is [Email Removed For Privacy Reasons].

Thank you.

How do I fill out Form L under the Payment of Gratuity Act? If you have a sample, please send me a copy. My email address is [Email Removed For Privacy Reasons].

Thank you.

Dear Colleague,

Format of FORM-L

The format of FORM-L is an intimation to the employee that his gratuity has been calculated and is ready for payment. The employee can collect it on the specified date from the office.

Guidelines for Gratuity Payment

Always pay the gratuity by account payee cheque to the employee and obtain his acknowledgment for the file. Get acknowledgment in Form L also from the employee. The copy of Form L can be sent to the Controlling Authority under The Payment of Gratuity Act 1965, and keep the acknowledgment in the records of the establishment.

In case the employee has expired before receiving his or her gratuity for any reason, the same Form L should be served or sent to the nominee as assigned by the deceased employee. Then, check the authenticity and settle the gratuity. If no nomination exists, obtain a copy of the legal heir certificate. If there is more than one legal heir, it is better to deposit the gratuity with the Controlling Authority under The Payment of Gratuity Act 1965, who will hear the management and the legal heirs and allocate the appropriate share to the legal heirs.

FORM 'L'

[See clause (i) of sub-rule (1) of rule 8]

Notice for Payment of Gratuity

To: [Name and address of the applicant employee/nominee/legal heir]

You are hereby informed, as required under clause (i) of sub-rule (1) of rule 8 of the Payment of Gratuity (Central) Rules, 1972, that a sum of Rs. [amount] (Rupees [amount in words]) is payable to you as gratuity/as your share of gratuity in terms of the nomination made by [name] on [date] and recorded as a legal heir of [name], an employee of this establishment. (Strike out whichever is not applicable and fill in the amount arrived at.)

Please call at [place] on [date] at [time] to collect your payment in cash/open or crossed cheque. (Mention official working hours of your establishment, giving sufficient time to the employee/nominee to come and collect the amount.)

The amount payable shall be sent to you by Postal Money Order at the address given in your application after deducting the Postal Money Order commission, as desired by you. (My personal suggestion: kindly do not exercise this option.)

Brief Statement of Calculation

1. Total period of service of the employee concerned: [years] years [months] months. (Mention service details)
2. Wages last drawn: [mention wages details]
3. Proportion of the admission gratuity payable in terms of nomination/as a legal heir.
4. Amount payable: [mention the gratuity amount payable]

Place: [place]
Date: [date]
Signature of the employer/Authorized Officer

Name or description of establishment or rubber stamp thereof.

Copy to: the Controlling Authority: [mention address of the Controlling Authority here]

Note: Strike out the words not applicable.

All the Best and God Bless,
Dr. P. Sivakumar
DrSIVAGLOBALHR
Tamil Nadu

Dear Colleague,

Format of FORM-L Notification

The format of FORM-L is an intimation to the employee that their gratuity has been calculated and is ready for payment. The employee can collect it on the specified date from the office.

Guidelines for Gratuity Payment

Always pay the gratuity by account payee cheque to the employee and obtain their acknowledgment for your records. Ensure acknowledgment is also obtained in Form L from the employee.

A copy of Form L can be sent to the Controlling Authority under The Payment of Gratuity Act, 1972, and keep the acknowledgment in the establishment's records.

Procedure in Case of Employee's Demise

In case the employee passes away before receiving their gratuity, the same Form L should be served or sent to the nominee assigned by the deceased employee. Verify the authenticity and then settle the gratuity.

If no nomination exists, obtain a copy of the legal heir certificate. If there is more than one legal heir, it is advisable to deposit the gratuity with the Controlling Authority under The Payment of Gratuity Act, 1972, who will then distribute the appropriate share to the legal heirs.

FORM 'L'

[See clause (i) of sub-rule (1) of rule 8]

Notice for Payment of Gratuity

To: [MENTION THE NAME OF THE EMPLOYEE HERE]
[Name and address of the applicant employee/nominee/legal heir]

You are hereby informed, as required under clause (i) of sub-rule (1) of rule 8 of the Payment of Gratuity (Central) Rules, 1972, that a sum of Rs. [MENTION AMOUNT] (Rupees [MENTION AMOUNT]) is payable to you as gratuity/as your share of gratuity in terms of the nomination made by [MENTION NAME] on [MENTION DATE] and recorded as a legal heir of [MENTION NAME], an employee of this [MENTION ESTABLISHMENT]. (Strike out whichever is not applicable and fill in the amount arrived at.)

Please call at [MENTION PLACE] on [MENTION DATE] to collect your payment in cash/open or crossed cheque. (Specify official working hours of your establishment, giving sufficient time for the employee/nominee to come and collect the amount.)

The amount payable shall be sent to you by Postal Money Order at the address given in your application after deducting the Postal Money Order commission, as desired by you. (My personal suggestion: kindly do not exercise this option.)

Brief Statement of Calculation

1. Total period of service of the employee concerned: [MENTION YEARS] years [MENTION MONTHS] months.
2. Wages last drawn: [MENTION WAGES DETAILS]
3. Proportion of the admission gratuity payable in terms of nomination/as a legal heir.
4. Amount payable: [MENTION THE GRATUITY AMOUNT PAYABLE]

Place:
Date:
Signature of the employer/Authorized Officer
Name or description of establishment or rubber stamp thereof.

Copy to: The Controlling Authority: [MENTION ADDRESS OF THE CONTROLLING AUTHORITY HERE]

Note: Strike out the words not applicable.

All the Best and God Bless,
Dr. P. Sivakumar
DrSIVAGLOBALHR
Tamil Nadu