How Should I Handle My Salary Being Withheld Due to Extended Leave? Seeking Advice

Dear Seniors,

I'm working in a manufacturing industry in Chennai as an HR Executive. Presently, I'm facing a big problem here. Please help to sort out the issue. The problem I am facing is:

1) I was on leave for 7 days due to my father's surgery.

2) Before leaving, I informed my HR manager about the issue and also got prior leave permission from him, which I submitted to my admin manager.

3) Unfortunately, I had to extend my leave for another 4 days (7+4=11 days) because of a delay in discharge by the hospital authorities.

4) After 11 days, I came to the office and was shocked to hear from my admin manager that my July month's salary was kept on hold. This was because I had not informed him previously regarding the additional 4 days of leave I had taken.

5) When I approached my HR manager, he said that he had no idea about it and also had not complained to the admin manager regarding this.

6) I'm sure that the admin manager purposely stopped my salary because I did not inform him.

7) Why should I inform him when my reporting head is my HR manager?

8) I accept that the only mistake I made was not informing the HR department regarding the additional 4 days of leave I had taken.

Please help me with what to do. Can I take any legal action against the admin, or should I speak to the MD regarding this, or what should I do?

Thanks and regards,

MATHEEN.R

Request for Leave Extension Documentation

I am requesting the HR Manager to provide the discharge paper along with a statement that the leave extension was due to genuine reasons. Unfortunately, the information regarding the extension of leave was not communicated. I insist that the HR Manager sends this information through the proper channel to the Administration Manager for the release of my salary. In the absence of this information with the Administration Manager, the salary was kept on hold, which was a justified action on his part.

Regards,
MATHEEN.R

First of all, why do you want to take legal action? If so, against whom are you going to take action – the admin personnel or the company? Who generally handles payroll, such as sending the final information to the finance department? If your salary is being withheld, you should send an email requesting that it be credited to your account.

If you do not receive a response to your email, then you should escalate the matter to a higher authority. Send the request to your immediate supervisor or reporting manager, cc'ing the finance department.

Stay calm and work through the situation rather than jumping to conclusions without giving it a chance.

Good luck!

Thank you for all the valuable replies. As directed by Mr. Mahesh, I will speak to my HR head and then wait for the final call regarding the issue.

Regards,
Matheen.R