Navigating Relieving Letter Issue and Company Policy Disputes: A Comprehensive Guide

Hi, my name is Khaleel Ahmed Khan, and I worked with an MNC company for 9 months. The probation period was 6 months as per company rules. Unfortunately, I had a medical emergency in my family, and I left the company without serving the notice period of 30 days. I went to Dubai to arrange funds, and upon returning after 3 months, I requested a relieving letter. Instead, they sent me the final settlement document, asking me to pay a training cost of 75,000 rupees before issuing the relieving letter. They claimed I was on an absconding list and mentioned sending me 3 reminder letters, which I did not receive.

Now, when I asked for the letter to pursue other job opportunities, the HR is advising me not to include this experience in my resume unless I pay the training cost. I am in a dilemma as I spent 9 months with the company, and without the letter, it might hinder my job search. Please suggest what I should do next.

Dear Khaleel,

Any employee, after confirmation, needs to serve the required duration of the resignation period as per company policy. If they leave without information, they are considered absconded. The company sends three notifications, following which the employee may be terminated. Under this condition, the company will not issue a relieving letter or experience letter until the Full and Final settlement is completed.

You should be aware of your company's policy and act accordingly. Regardless, have you signed any bond due to any training you received? Is there any written document where you agreed to pay if you leave early?

If such an agreement exists, you may not have a choice but to forego your 9-month experience and exclude it from your resume. If there is no official documentation, you can request your relieving letter.

Regards,
Mitali

I would suggest you mention this experience, but discuss with your new employer that you cannot get the certificate, since you had a family exigency owing to which you needed to travel, and could not complete your separation formalities.

It's better this way, since if you withhold this experience from your resume and somehow your new employer finds this, it would be detrimental and can be seen as misrepresentation of work experience.

I hope you had in some way informed your company that you will not be coming to work anymore. You can show this email to your new employer as intimation to resign.

My FNF is already done, and I see that they are asking me to pay the amount. However, as per the company policy, I can leave the company after the probation period of 6 months by paying the notice period amount, which they already deducted from the payable amount. I asked them why I should pay 75000 and for which training cost. They replied that it is the cost of the training provided to me in my previous process. I want to clarify that when I left, I was not a part of that process, so why should I pay the training cost amount for the training given to me in the previous process? I did not sign any bond, and in the FNF, they only mentioned 3 months of experience. My actual joining date was 27 May 2010, but they mentioned 1 Jan 2011. When I asked them about the wrong date in the FNF, they said it would be changed after I pay the amount. How is that possible that they made a mistake in the FNF and are not willing to change it? Please help me with a solid suggestion.

Thank you so much