Client Visit Protocol: Guidelines for Professional Appearance and Behavior

Hi all,

My organization will have a client visit from the US. So, I have been asked to send an email to all staff asking them to be attired neatly and to keep their workstations clean. Kindly help me in drafting an email with the important points to be mentioned.

Thanks and regards,
Subhashini

Hi all,

I am eagerly awaiting your valuable input at the earliest as I need to send the email today.

Regards,
Subhashini

Hi,

Your email should highlight the following:
Importance of the client and the need to project a professional work environment.
List out the key things to pay close attention to including the following:
-Appropriate attire (no T-shirts/jeans/sneakers)
-The need to be well-groomed (clean shave a must for those who don't sport a beard)
-Keeping workstations neat, orderly, and clean
-Ensure that desktop screensavers are professional and not displaying flashy content
-Adhering strictly to office timings
-To behave in a professional manner at work (no shouting, tone to be kept lower) when interacting with guests (politeness, smile)
-To ensure that the restrooms are kept clean and to ensure that housekeeping keeps them in order

It is important that the same set of rules continues long after the guests have gone, but the above suggestions be more vigorously implemented when there are guests.

Best Wishes

Few more suggestions:

Inform your team that no kind of leaves (for urgent and unimportant matters) will be granted during the client visit.

Make sure to emphasize to your team the importance of arriving on time to the office. Inform them that the late coming policy will not be considered during the client visit.