Simple Tips for Written Communication
In business writing, you earn points for clarity, not style. Instead of attempting to wax poetic about your division's plans for the next 60 days, simply make your point. Here are three ways to do that:
1. One idea per paragraph. Novels may contain several complex ideas and emotions in a single paragraph. In business writing, confine your thoughts to one per paragraph. When you introduce another suggestion, thought, or idea, begin a new paragraph.
2. Put your point in the first sentence. Do not lure your readers with background information and buildup. No one has time for that. State your primary point first, then delve into supporting detail.
3. Make it "scannable." Few people read every word in an email. Utilize headers and bullet points so that your audience can swiftly scan your message and grasp your point.
In business writing, you earn points for clarity, not style. Instead of attempting to wax poetic about your division's plans for the next 60 days, simply make your point. Here are three ways to do that:
1. One idea per paragraph. Novels may contain several complex ideas and emotions in a single paragraph. In business writing, confine your thoughts to one per paragraph. When you introduce another suggestion, thought, or idea, begin a new paragraph.
2. Put your point in the first sentence. Do not lure your readers with background information and buildup. No one has time for that. State your primary point first, then delve into supporting detail.
3. Make it "scannable." Few people read every word in an email. Utilize headers and bullet points so that your audience can swiftly scan your message and grasp your point.