Need Help Defining Roles and Responsibilities for Our BSCI/SA8000 Audit – Any Examples?

Could someone please provide me with a sample definition of roles and responsibilities that are required to be created and maintained as part of a BSCI/SA8000 audit? We are a manufacturing company going for a BSCI audit, and any help is highly appreciated.

Regards

Dear Cite_john,

Overview of BSCI/SA8000 Audit Standards

BSCI/SA8000 both basically follow the Labour Standards of the International Labour Organization (ILO). The following aspects are covered under this audit:

1. **Freedom of Association:** It means that there should be no restriction for workers to join or become a member of any union/committee.

2. **No Discrimination:** Wages, increments, bonuses, and all other benefits given to workers depend entirely on their performance, not on caste, origin, sex, color, community, etc.

3. **No Child Labor:** This is a crucial point. Establishments should have a clear policy to not engage in any child labor as per the Factories Act and must adhere to the act.

4. **Minimum Wages:** Every establishment should maintain the minimum wage rate as per government notification. No worker should be paid less than the minimum wage rate.

5. **Working Hours:** Working hours should comply with the Factories Act.

6. **No Forced Labor:** Establishments should not retain any original certificates/documents that could be a cause of forced employment of workers.

7. **Safety & Health:** Workstations should be clear of any blockages, healthy, safe from any dangers, and well-ventilated.

8. **Safe Environment:** Establishments should have a proper drainage system, solid/liquid waste management, and should not engage in any activities that could pollute the environment.

I believe these eight points are very important for the BSCI/SA8000 Audit. Please find the attachment for the documents/records required for the audit.

Regards

Sorry for the mistake. I'm now attaching the file. Please find the attachment.

Thank you for your kind reply and the checklist. We underwent the initial audit and are now preparing for the review audit. Most points noted under the SA are as follows, and we were not able to clearly identify what is required out of the first point below:

- SA8000 Standards in All Levels - Like definition of role, responsibility, training, continuous monitoring

- Periodically conduct review meeting for SA 8000 implementation & amendments & improvements

Points we are good with:

- Not established procedure to recruit supplier based on meeting SA8000 requirement

- Record supplier commitment to social accountability to conform SA8000, monitoring, implement, remedy corrective action, inform the company of any/all business relationship

- Establish system to monitor supplier for requirement of SA8000 standard

- No evidence that supplier continuously improve condition of SA8000 implemented standard

- Establish and maintain procedure to communicate the interested parties regularly about the performance of SA8000 standards

Regards

How do we maintain records for supply chain management for BSCI audit?

---

To effectively maintain records for supply chain management during a BSCI audit, it is essential to establish a systematic approach. Start by organizing all relevant documentation in a secure and easily accessible manner. This includes records related to supplier evaluations, audits, corrective actions, and compliance certificates. Implementing a digital system can streamline record-keeping processes and ensure data accuracy. Regularly update and review the records to reflect the most current information and compliance status. By maintaining thorough and up-to-date records, you can demonstrate transparency and accountability in your supply chain management practices.

Dear all,

SA 8000 has 9 pillars that you need to look up. Your organization must have policies related to these pillars in its manuals. External and internal audits should be conducted, with external audits being carried out by other bodies after you apply the schedule, objectives, and targets. Additionally, Management Review Meetings (MRM), formats, documentations, and most importantly, BNW should be maintained.

Note: This is just a basic explanation I have provided.

Thank you.