Need Various Letter Formats : Termination, Confirmation Etc

Hi,

I need the formats of various letters such as:

1. Termination
2. Confirmation
3. Appraisal
4. Extension letter
5. Appreciation letter
6. Experience certificate format
7. Declaration
etc.

It will be a great help if anyone can email (ansh.goyal@gmail.com) or attach the files at citehr.com.

Regards,
Anshuk Goyal

Hi Anshu,

Please find below the format asked of you:

FORMAT OF TERMINATION LETTER
____/HRD/___ Date_____________

Mr./Ms. ____________
___________________
___________________
___________________
Dear Mr./Ms. _____________,

This is in reference to our letter dated _________ through which we had asked you to report back to duty within 48 hours of receiving this letter. The letter was delivered to you on _____________. However, you have neither reported back to duty nor communicated regarding your absence.

With this background, we regret to inform you that we are compelled to remove your name from the company's roster with immediate effect.

We kindly request you to reach out to the accounts department 7 days after receiving this letter for the settlement of any dues, if applicable.

For [Company Name]
Name:
Designation:
Regards,

Amit Seth.

Confirmation Letter

____/HRD/____ Date: _________

Mr. Bharat Patel,

Dear Mr. Bharat,

Consequent to the review of your performance during your probation, we have the pleasure of informing you that your services are being confirmed as _____________________ with effect from 12th May 2007. All the other terms and conditions as detailed in your appointment letter remain unchanged.

We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organization. Please sign the duplicate copy of this letter as a token of acceptance of the same.

For Company Name:

Name:

Regards,

Amit Seth.

APPRECIATION LETTER

___/HRD/___ Date_____________

Mr./Ms. ____________

Dear Mr./Ms. _____________,

We wish to place on record our appreciation for the good manner in which you have handled the responsibilities entrusted to you. We hope that you will continue to move ahead on the path of excellence. A copy of this letter is being placed in your personal file.

For Company Name

Name:

Hi Anshu,

You're welcome. Find below some more.

DRAFT OF EXPERIENCE LETTER

_____/HRD/___ Date_____________

Mr./Ms. ____________
___________________
___________________
___________________

TO WHOMSOEVER IT MAY CONCERN

Dear Mr./Ms. ______________,

This is to certify that Mr. __________________ (name of the employee) was working at ___________________ (Company Name) as _______________ (designation of the employee) from ____________________ (date of joining) to _______________ (last working date).

During his tenure, we found him to be... his services were found to be satisfactory.

We wish him all the best in his future endeavors.

For ___________________________
Name
Designation

Regards,

Amit Seth.

Format of Probation Extension Letter

____/HRD/____
26th June, ____

Mr. ________

___________

___________

Dear ________,

Consequent to the review of your performance during your probation, we would like to inform you that there are a few impactful areas in which your performance has not been up to the levels expected from you. The same has been conveyed to you at the time of your review. We, therefore, regret to inform you that your probation has been extended for a further period of 3 months, i.e., from _______ to _______.

You will next be reviewed on ___________. A set of activities mutually agreed upon will be listed and handed over to you from my office in due course.

All the other terms and conditions, as detailed in your appointment letter, remain unchanged.

We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organization.

Please sign the duplicate copy of this letter as a token of acceptance of the same.

For, Company name

Name:

Designation:

Regards,

Amit Seth.

Hi all,

Still, I could not find the recovery letter format. Do I believe that this format is not there with anyone? :(

Regards,
Deepa

Try this out... I got it from Citi HR site only.

Jayshree

Hi Amit,

Our IT manager has resigned and has given only 4 days' notice. According to my Director, he cannot be relieved until 8th Feb '08 due to the following reasons:

1) Work Requirement
2) Handover
3) Time to fill the gap

IT IS VERY URGENT.

Regards,
Sunita

Hi Sunita,

As per the appointment letter, one must have been informed prior about how many days of notice period he has to serve for separation. So, warn him that you will not relieve him before the said date, as it is required to complete the pending works from your side as well as to hand over the charges to your successor.

Moreover, it's a serious issue because one holding a senior position can't resign in this way. He must serve the notice period. Also, try to obtain information about where he is joining and speak with their HR department. Discuss the problem with him and convince him that he may encounter the same issue if he does not stop at this time.

Hope you will have the necessary time to complete pending works.

Regards,

Amit Seth.

Dear Amit Ji,

Sir, I am very much impressed with your various posts, including this one. When it comes to HRM, I have always regarded you as an elder brother. This is not flattery; genuinely, I now feel much more knowledgeable after reading your posts.

Thank you for all your efforts towards the community.

Best regards,
Vikas Kumar
09968008206

Dear Vikas,

What else could I expect from a member of this citehr? Thank you so much for such a nice appreciation as well as such a great honor. Once again, thanks Vikas! :D

Regards,
Amit Seth.

Hello guys,

It's really amazing and helpful that we are getting more than expected information from our unknown friends. Many thanks for sharing your knowledge. We are very thankful to all the individuals who are posting information and replying to queries.

Regards,
Shilpa Reddy.

Hi!

Good morning!

Can anyone share the policy on employment categories and appointment policies? Could you kindly share the document at your earliest convenience?

Thanks in advance. :)

Padmashree