Need Help with Current Conveyance Rates for Local Official Travel – Urgent Request for Domestic Policy

Hello! Can anybody please provide me with the current conveyance rates applicable for local journeys undertaken for official purposes? It's regarding the Domestic Travel Policy only. I need them urgently as I need to design a domestic travel policy.

Thanks

Regards, Anjali

In my organization, the reimbursements are as follows if employees use their own vehicle for official duty:
- 4-wheeler: Rs. 8/- per kilometer
- 2-wheeler: Rs. 6/- per kilometer

For taxis, the actual amount spent by employees is reimbursed. Local taxi charges can be collected from the cab operators.

The above information may be useful to you.

Regards,
Pon

Dear pon1965, can you disclose the basis/logic of arriving at the rates for reimbursement, please?

Regards,
Kalpana Iyer

It is company policy. I am not aware of the basis of the workings. Maybe it is in line with the market rates.

Regards,
Pon

In addition to what Pon1965 has shared, the reimbursements are decided based on actuals, creating levels to accommodate the different grades and bands in your organization. The process for disbursement may occur through the submission of bills, allowing the employee to receive a tax-free amount. Alternatively, you may consider a Per Diem, which is a fixed amount for each level.

I request you to read the document contributed by our member. I hope that will give you an idea of the logic to arrive at it.

- [How to calculate the Per Diem](https://www.citehr.com/28766-per-diem-intra-country-projects.html)
- [Travel policy zip](https://www.citehr.com/100169-model-travel-policy.html)
- [Travel Policy](https://www.citehr.com/55894-tarvel-policy-per-deim-rates-all-countries.html)

Regards,
(Cite Contribution)

Hi, (Cite Contribution)1979! We do have a separate Travel Policy in which the reimbursement rates for hotels have been fixed as per grades/cities, and allowances for food and other expenses have also been fixed accordingly.

Computation of Reimbursement Rate for Local Travel/Conveyance

What I am interested in is the computation of the reimbursement rate for local travel/conveyance. In a manufacturing industry, rates are not liberal and need a basis. In any case, this is not an allowance but a reimbursement. Generally, we would consider a standard two-wheeler and compute its average mileage, multiply it by the petrol rate to arrive at a base figure. Additionally, we would add the wear & tear cost, maintenance cost, etc. (a gray area), and arrive at the final reimbursement rate.

This needs to be acceptable to the employee who uses their personal vehicle for official work. At the same time, the rate should not be too liberal as to be taxing for the employer. This is a tricky matter, so I need to understand how others work it out.

Thanks,
Kalpana Iyer

Dear All HR professionals, please send me the updated "Travel Policy" terms and conditions from any IT company, which should include local allowances, outside city allowances, and domestic policies. I hope all is well with everyone. Please get back to me soon.

Thank you.