Navigating Provident Fund Registration: How Do Employers Handle Code Numbers and Nomination Steps?

Provident Fund Registration (Employer's Code No. & PF Nomination Formalities)

CRC to Apply for PF Registration (PF Employer's Code No.)

ASR to prepare the application for registration (Annex. 1 - Contains Application Format, List of supporting documents.)

ASR to submit the application to PF Office.

PF Office conducts inspection at CRC premises.

PF Office allots (1) PF Code No. & (2) Section No.

On obtaining PF Code No, ASR to prepare Form 9 (Annex 2 - Details of Employees).

CRC employee fills (1) Form 2 (Annex 3 – Employee PF Nomination Form) & (2) Form 11 (Annexure 4 - Declaration Form).

ASR to submit Form 9 & Form 2 to PF Office. The Form 11 is maintained in the Employee Personal File.

ASR informs employee about PF A/c number. This is also reflected in the monthly pay slip.

ASR to now begin maintaining the (Annex 5 - PF Eligibility Register).

Form Descriptions

1. Form 9 – Employee Details, which are self-explanatory. In this form, the ASR is to allot each employee a PF A/c number, typically starting from 1, 2, 3...

2. Form 2 - Employee Nomination Form, which again gives employee details. This form is mainly used to know the nominee details.

3. Form 11 – Declaration Form, which provides previous employment PF account details.

4. PF Eligibility Register consists of (a) Employee Information, (b) Employee PF/Pension Registration, Nomination, and A/c details. (Consultant to maintain)

Sir, our company wants to apply for a new PF registration. Kindly provide me with a letter format to submit to the PF authority to obtain a new code.

Thank you.

The required documents are as follows:

1. Form 5A in duplicate
2. Proforma for coverage in duplicate
3. Photocopy of Memorandum & Article of Association
4. Certificate of Incorporation
5. Copy of PAN card
6. Particulars of Owners/Directors
7. Details of employees in duplicate
8. Employee & Employer contribution
9. A demand draft for that month's contribution
10. Authorized signatory letter
11. Bank details

For forms, you can search them on the internet.

I have one query regarding PF deduction. My director takes a salary of Rs. 2,00,000 from the company, and his wife takes Rs. 30,000 per month. Should we deduct PF for them? Please guide me in this regard.

Thanks,
Sapna

If your director and his spouse are international workers, then yes, you have to consider their total base salary if they are working in India. If they are not, and their Basic + DA + Food concession is more than Rs. 6500, then it's optional for contribution based on both parties' mutual agreement.

Dear sir,

I have left my previous job and received my PF amount. I am now about to start a new job, and they are requesting me to complete the New PF form, Form 2, and Form F. I am a bit confused and would appreciate your assistance in filling out these forms. Please let me know how I can proceed.

Thank you and regards,
Sabarish B