How Can We Streamline Bulk Employee Registrations on the ESIC Website?

Batch Upload Solution for ESIC Registrations

Our organization recruits a large number of employees every month. Consequently, new registration of IP in ESIC is necessary for them each month. However, the issue lies in the fact that the entries must be done on the ESIC website one by one.

Could anyone provide a solution so that I can upload the data in a single batch, similar to how we submit monthly contributions when uploading the data? Please help.

Regards

Unfortunately, you can't do it all at once. You have to do it one by one only.

Best regards,
R. Vikram

Good evening, friend. There is an option to upload bulk IPs in ESIC. Go to the site. You will find it in the second column.

Thanks.

Regards

Please elaborate on the process to the best of my knowledge in the second column "insert IP details," and in the same manner, we can upload one by one. Kindly make me aware of this process and forward the same to my email address - [Email Removed For Privacy Reasons] - and oblige me.

Thanks and regards,
Mondon

Dear Members, don't be misguided by anybody. As of now, there is no bulk registration of Insured Persons under the ESIC Portal. You have to register them one by one only.

Hi Friend, I am also facing the same problem, but as of now, I haven't found any solution. If anybody can help us, please guide.

For new employee registration, you can only do it one by one as the ESI has to create their IP number individually and allocate their dispensaries accordingly. Therefore, it would be better to find someone else who is confident and responsible in your office to handle this data entry work if you do not have the time.

Regards,
Ajesh B.

You can submit the monthly contribution in bulk. There is an option for that format. Please go through the instructions thoroughly.

Regards,
Ramesh

Dear Seniors, What is the format to be adopted while uploading the data like Excel or Word?

Regards,
Ramu Swaminathan

Bulk Uploading of Data in ESI Portal

Bulk uploading of data can be done in the ESI Portal for employees who already have insurance numbers. There is a provision for Excel download wherein you can fill up all the details as per the format and upload it. This will enable you to enter all the details in one shot.

For further clarifications, you can call [Phone Number Removed For Privacy Reasons].

Regards,
Sudipta Chaudhuri

Well, you can upload all the data of your employees at once; you just have to create an Excel sheet as ESIC has defined criteria for it. You can find the sample sheet on the ESIC site.

Uploading Contributions

For uploading the contributions, please go through the attachment.

All the best.

Regards

Good morning everybody. For bulk IP upload, go to "Insert IP Details" and then click the insert button. There, you will find a link for the bulk IP upload format in Excel (up to 500 IPs). Use this, then proceed to update its details. There, you fill in the other required information.

Thanks,

Regards,
L. J. Rajagopalan
Lakshmi Enterprises
Helping to maintain the accounts department and statutory matters.

Can anyone suggest common errors we encounter while uploading the ESIC contribution file online?

Regards,
Prashanth

UPLOAD BULK IP

- Click the link "INSERT IP DETAILS".
- Click "INSERT BUTTON".
- Click "EXCEL TEMPLATE EXCEL" and then save the EXCEL sheet on your PC.
- Enter the data in (IP Number, Name, DOB, DOA, Gender) in the downloaded Excel sheet.

Instructions to Create Excel Sheet for Bulk IP Upload:

• Enter the 10-digit IP number, IP name, Date of Appointment, Date of Birth, and Gender.
• Excel sheet upload will be successful only if all the data is entered in the correct format. Use only the downloaded template for this activity.
• Kindly note that all columns should be in 'Text' or 'General' format, including date columns.
• Dates should be in either dd/mm/yyyy or dd.mm.yyyy format. For example, 14/04/2011 or 14.04.2011 is the correct format (14/04/2011 or 2-Apr-11 are not acceptable).
• The following figure shows a sample Excel format.

Click the Browse button and select the Excel file from your PC, then click the "UPLOAD" button. "IP INSERTED SUCCESSFULLY" message will display on the same screen.

Creating Excel Sheet for MC - Instructions:

Enter the IP number, IP name, No. of Days, Total Monthly Wages, Reason for 0 wages (If Wages '0') & Last Working Day (if the employee has left service, Retired, Out of coverage, Expired, Non-Implemented area, or Retrenchment. For other reasons, the last working day must be left BLANK).

Excel sheet upload will lead to a successful transaction only when all the Employees’ (who are currently mapped in the system) details are entered perfectly in the Excel sheet.

In case the IP Number is entered wrongly (less than 10 digits) – Excel upload will throw an error to modify the IP Number.

Calculations – IP Contribution and Employer contribution calculation will be automatically done by the system.

Reasons are assigned numeric codes.

Once 0 wages are given, the IP will be removed from the employer’s record. Subsequent months will not have this IP listed under the employer.

Note that all the columns, including the date column, should be in 'Text' format.

The date column format is dd/mm/yyyy or dd-mm-yyyy. Pad single-digit dates with 0. For example, 01/01/2011 or 01-JAN-201 is NOT acceptable. The correct format is 01/01/2011 or 01-01-2011.

Excel should be saved in .xls file type (Excel 97–2003).

Dear All,

During bulk member registration, the first UAN number is requested. Where can this be obtained?

Hello dear,

ESIC Portal requires new employee registration with one-by-one entry for details such as nominee, family, and dispensary. Recently, it is mandatory to provide Aadhar card details for family members when issuing the biometric card.

Regards,
Mahendra Singh Dewda

Dear sir,

I would like to request you to kindly arrange to provide the format for bulk registration of new employees in the PF portal in Excel.

To bulk register new employees in the ESIC portal, you can follow these steps:

1. Log in to your ESIC employer account.
2. Go to the "Employees" section.
3. Look for the option to "Bulk Register Employees" or a similar feature.
4. Click on the option and follow the instructions to upload a spreadsheet with the details of the new employees.
5. Ensure that the spreadsheet format complies with the requirements specified by ESIC.
6. Review the information before submitting to avoid any errors.
7. Once submitted, you should receive a confirmation of the successful bulk registration.

By following these steps, you can efficiently register multiple new employees on the ESIC portal without having to enter each employee's details individually.

Please find here a sheet for registering a bulk of employees in ESIC.

Regards, Deepak Naidu

Please suggest if we can upload employee data to the ESIC portal. If yes, please share the format in Excel.

I have the same issue. Our organization hires employees on a contract basis in large numbers every month. Consequently, new registration of IP in ESIC is necessary for them monthly. The problem arises as the entries have to be made on the ESIC website one by one, posing a significant challenge.

Contacts for Assistance

This issue has been shared with Information Technology (IT) related contacts:

itcare@esic.nic.in
Call at: [Phone Number Removed For Privacy-Reasons]

help-shramsuvidha@gov.in
Call at: [Phone Number Removed For Privacy-Reasons]