Struggling to Define a Role for a Multi-Tasking Employee in a Small Office – Any Suggestions?

Hi Seniors, This is Mohan. I am in the process of implementing HR activities in my company. My office contains only 7 persons, and everybody is involved in all tasks without a designated system since my joining. Over the past month, I have organized everything into a system. However, there is still one issue remaining - "DESIGNATION" only.

Designation Needed for Multi-Tasking Employee

Therefore, I need a designation for the employee who is responsible for the following activities:

- Salary maintenance
- ESI, PF, insurance maintenance
- Recruiting someone
- Proficient in basic accounts
- Purchasing materials
- Store room management
- Quoting new tenders

I am very confused when considering the role for this employee. Please share your suggestions. I appreciate your input.

Thank you.

You have not mentioned their experiences; however, you can design their designation as per experience and qualifications as follows:

1. 0 to 3 years - Executive
2. 3.1 years to 5 years - Sr. Executive
3. 5.1 years to 8 years - Asst. Manager/Dy. Manager/Incharge
4. 8 years to 12 years - Manager/Sr. Manager
5. 12 years and above - May consider them DGM, GM, and VP

According to their experience, you can:

- Salary Maintenance: Payroll Executive/Sr. Payroll Executive
- ESI, PF, Insurance Maintenance: Admin Executive
- Recruiting Someone: Recruiter or Sr. Recruiter/Manager Recruiter
- Very Well-Versed in Basic Accounts: Account Executive/Sr. Executive Account
- Purchasing Materials: Purchase Executive/Sr. Executive Purchase
- Store Room Management: Store Keeper/Store In-charge/Inventory Keeper/Inventory In-charge
- Quoting New Tender: Executive Tender/Sr. Executive Tender/Asst. Manager Tender

I hope the above information will be helpful to you.

Thank you.

I think you got it wrong. What Mohan was referring to was ONE EMPLOYEE who does the list of activities mentioned. Please correct me if I am right or wrong, Mohan. If I am right, I feel, depending on the level of this person, he can be designated as an Administration Executive/Assistant.

Regards,
TS

Hi TAJ, English is a very funny language . Mr. Mohan should have written "Employees," but he mentioned "employee." In his first line, he mentioned that only 7 persons are working and all are doing everyone's work. He displayed 7 department queries; that's why I have guided him.  Please let me know if you need further assistance.

Designation Suggestion for Multi-Tasking Employee

Hope he is asking about one person only undertaking all the below work:

• Salary Maintenance
• ESI, PF, Insurance maintenance
• Recruiting someone
• Very well in basic accounts also
• Purchasing Materials
• Store room management
• Quoting new tender

He has a combined work of HR, Accounts, and store. Hence, he can be designated as Admin Executive / Admin Asst. Manager / Admin Manager.

Regards,
C. F. Rodrigues

Hi all, As per my understanding, the following things are there:

1. There are only 7 employees.
2. Everybody does all the work.
3. Mohan mentioned 7 areas of work.

So, in this situation, he wants to designate all the 7 employees and prefer all of them to work in their respective areas only. (Mohan, correct me if I'm wrong). In this situation, he can take advice from Vikash, who mentioned the things very clearly.

[QUOTE=8Mohan8;1570309]
Hi Seniors,
This is Mohan. I am in the process of implementing HR activities in my company. My office contains 7 persons only. Everybody handles all tasks, and there is no system in place since I joined. For the past month, I have organized everything into a system. However, one issue remains – the "Designation" for the employee who performs the following activities:

01) Salary Maintenance
02) ESI, PF, Insurance Maintenance
03) Recruiting someone
04) Proficient in basic accounts
05) Purchasing Materials
06) Store Room Management
07) Quoting new tenders

I am particularly confused when considering the designation for this employee. Please share your suggestions here. I appreciate your help.

Designation Suggestions for Employees

Dear Sir,
Since you have seven staff members handling different spheres of activities, and the question is regarding assigning them proper "Designations," it is quite straightforward to categorize them as follows:

1. Salary & Maintenance
2. ESI, PF, Insurance Maintenance: A Clerk with minimal experience can be designated as a "Junior Assistant."
3. Recruiting Someone: An experienced staff member can be designated as a "Placement Officer."
4. Proficient in Basic Accounting: Depending on experience and qualifications, this employee can be designated as an "Accounts Officer."
5. Purchasing Materials: If qualified in Material Management, the designation can be Purchase Manager; otherwise, Purchase Officer.
6. Store Room Management: Assuming a mix of clerical work and stock management, he can be designated as a Store Assistant, later transitioning to Stores Officer as experience grows.
7. Quoting New Tenders: For clerical work, the designation can be Purchase Executive.

The nature of the mentioned works appears to classify under "workmen" per the Industrial Dispute Act, lacking control or creative authority. Designations may be adjusted based on wage structure, experience, qualification, and Employment Contracts.

Regards,
Jagdish K.
Associate/Consultant - Corporate Links, Kochi (Corporate Links - Consortium of Consultants)
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