Lost Salary Register During Travel: How Should We Handle This Situation?

Dear Seniors, we lost the salary register for the period April 2010 to February 2011 while traveling. Kindly advise on the procedures to be followed.

I think first you need to register an FIR so that you can provide a copy of the FIR at the time of the audit.

Regards,
Bhupendra HR (Payroll) Noida

Thank you. What is this LEO? Is the FIR sufficient to show to inspectors from EPF, ESI, LWF, Labour Office, etc.?

Thanks and Regards,
Siva

Even if an FIR is submitted, you can't get absolved from the compliances under the above-mentioned act. Therefore, please also try to retrieve the register with the help of the Leave register. This is possible only if you have posted the attendance every month after the wages/salary has been paid.

Just imagine how you would proceed in PF and ESIC where individual contribution has a role to play. How will you fill in 3A of the individual employee? The paid challans will only give you a consolidated figure. The leave register will help you at least arrive at the wages/salary of employees for a particular month(s). Tally the figure of salary, PF ded., ESI Ded, etc., with the paid challan, whereby you will arrive at the figure almost nearer to the actual figure. Thereafter, a small difference here and there won't matter. For this, you can convince the Enforcement Officers.

Dear Seniors, we lost the salary register for the period April 2010 to February 2011 while traveling. Kindly advise what procedures are to be followed?

Advice on Recovering Lost Salary Register

I advise you to put in good efforts to find them from the travel operators involved in it. As an alternative, you have a lot of advice.

Dear Shivaipm,

- File an FIR and preserve it for records.
- Prepare a duplicate one since all the records are now on the computer.
- Salary will be paid through the bank, so please take the bank statements.

As far as my knowledge goes, only a few labor officers will come and check the records. Otherwise, it is taken for granted that salaries are paid on time.

Dr. Nagaraj

Hi Bhupendra, you receive a salary every month. Please keep the email and account copies as a reference and also retain a copy for the FIR.