Lost Salary Register while travelling - Kindly advise what procedures are to be followed?

Dear Seniors, We lost the salary register for the period April 2010 to February 2011 while travelling. Kindly advise what procedures are to be followed?

I think first you need to register a FIR so that you can put the copy of FIR at the time of audit.
Regards
Bhupendra
HR (Payroll)
Noida

Hi Bhupendra and Vikas,
Thank you. What is this LEO.
Is the FIR sufficient to show to inspectors from EPF, ESI, LWF, Labour Office etc.?
Thanks and Regards
Siva

Dear Siva
LEO- Labour Enforcement Officer (C)* Or labour enforcement officer (S)*
* Central
* State

Even if FIR is submitted, you cann't get absolved from the compliances under the above mentioned act.
Therefore, please aslo try to retrive the register with the help of Leave register, ( this is possible only if you have posted the attedence every month after the wages/salary has been paid.)
Just imagine how would you proceed in PF AND ESIC where individual contribution has role to play. How you will fill in 3A of the individual employee. The paid challans will only give you consolidated figure. The leave register will help you atleast to arrive at wages/salary of employees for particular month(s). Tally the figure of salary, PF ded.ESI Ded etc with the paid challan, whereby you will arrive at the figure almost nearer to the actual figure. Thereafter small diff. here and there won't mattter. For the you can convince the Enforcement Officers.

I advice you to put good efforts to find them from travel operators involved in it. As a alternate you have lot of advices.

dear shivaipm
- file an FIR and preserve it for records
- prepare a duplicate one, since now all the records are on the computer.
- salary will be paid thro bank, take the bank statements
As for my knowledge goes,
- only few labour officer will come and check the records. otherwise it is taken for granted that salaries are paid in time.
dr nagaraj

Hi bhupendra,
you made a salary every month that mail & account cpoy keep as refrence & fir copy