Need Help with PF Transfer: Do I Need a Cover Letter for Form 13 Submission?

Hi all, we have an employee who has a PF account with a previous company. She has filled out Form 13 and submitted it to the HR department. So when I forward the same to the PF office, would I need to add a cover letter? If so, please send me the format in which this letter needs to be. I would appreciate it if someone could run me through the whole process of submitting the PF transfer applications.

Thanks in advance.

Regards,
Geeth

You will get the letter in the office. Just contact your HR Department to inquire whether they forwarded your PF transfer form to the PF office. If they did, you can directly go to the PF office and fill out the form.

To my knowledge, you need not submit any covering letter while submitting Form 13 (transferring of P.F accumulations to the present employer). You merely need to submit Form 13 duly signed by the present employer. Ensure that all formalities have been completed by your company, such as the authorized signature in the appropriate place on Form 13 and the P.F account number that has been allotted to you.

Hence, you can submit Form 13 without writing a covering letter since the P.F authorities will receive all the necessary information through Form 13. However, if you still wish to write a letter, you may do so. There is no prescribed format; one can write it as per their own style. Nevertheless, upon your request, I am enclosing a sample format of a covering letter. I hope this will meet your requirements.

Note: You need to modify this letter as per your specific needs.

I wish you all the best.

Regards,
TSK

Please find attached a cover letter that can be used if the employee's previous company has a PF trust and is not covered under the Regional PF Office.

In such cases, the letter will be printed on two letterheads of the company. One copy of the letter, along with the original signed copy of Form 13, will go to the employee's previous company, and the second copy of the letter, along with the original signed copy of Form 13, will go to your company's Regional PF Office.

Once the transfer of the accumulated PF amount is done from the previous company, you will receive Annexure K from the employee's previous company, confirming that the PF amount has been sent to the RPF office for transfer to the respective employee's current PF account. After that, you will have to follow up with the RPF office for the transfer of the PF amount. Once it is done, the RPF office will also send Annexure K confirming that the amount has been transferred to the employee's current PF account.

If the previous employer has an association with the RPF office, then the attached letter has to be sent along with the original Form - 13, Form 5, and 10 from the previous employer to your company's RPF office. Once the transfer is completed, you will receive Annexure K confirming the transferred amount.

Cheers,

Kumar Anand
HR - SAMSUNG

Dear All, Here, I have attached the corrected format for the files. Please check if you are able to open it now.

Rgds, Kumar Anand HR - SAMSUNG

Annexure K is provided by the PF office only after the PF is transferred from the old account to the new account. For the transfer of PF from one account to another, you would have to follow the procedure as given in my earlier post.

Regards,
Kumar Anand

Can anybody tell me how to transfer the PF amount from the previous employer to the current employer? Apart from Form-13 (Present Employer) and Form 3A (Ex-Employer), are there any other documents required?

Hi,

I need to request Form 9 from the PF office. Can anyone please help with the covering letter format that we have to submit to the PF office?

Thanks,
Venkatesh

Hi, my previous PF amount is to be transferred into my current PF account. However, my present company has not submitted Form 9 since it started. In previous companies, all PF compliances were fulfilled. I just want to know if I transfer my PF from the previous account to the present company, will I have a problem withdrawing my money due to Form 9 not being submitted by my present company?