How Do I Create an Employee Welfare Policy That Includes a Birthday Celebration Plan?

I have joined a new company, and I want to implement a birthday policy. Can anyone help me by providing a format for an employee welfare policy that includes a birthday policy?

Thank you.

Hello Ruby,

Celebrating employee birthdays at the workplace is a good employee engagement initiative. Such acts go a long way in generating loyalty, commitment, and bonding with employees.

There is no specific format for an employee welfare policy. One needs to talk to the employees and get first-hand feedback on their expectations from the organization in terms of high-impact employee engagement initiatives. Additionally, we need to check prevalent industry practices. Based on this, work out a phased plan, gain buy-in from the management, and then introduce the initiatives. Instead of bombarding the organization with a bunch of initiatives, it would be better to roll out one at a time, stabilize it, institutionalize it, and then move on.

Some prevalent practices in this area at the workplace include organizing weekly/monthly parties. In organizations with fewer employees, celebrations often happen on the day of the birthday itself.

To ensure uniform celebrations, it's ideal to fix a predefined amount per birthday. The amount could range from Rs 300 to 1000 per occasion.

As HR professionals, we need to facilitate the process and try to inculcate the spirit of team bonding, wherein the respective teams take the onus of celebrating birthdays for their team members, resulting in better rapport building and team engagement levels.

Regards,
Shailesh Oberoi

Dear Ruby,

From your employee data, note the birthdays accordingly. On each person's birthday, order a single rose and keep a common stock of small birthday greeting cards with your company logo. Every morning, let their immediate boss hand over a rose and a card to the birthday person.

Please note down the points and create a Standard Operating Procedure (SOP).

Sarah

You can also send an email to the employee wishing them a happy birthday. If you have a budget of at least 1000 Rs, you can also order a cake to make them feel special.

If your company does not permit extra costs, what we can do is celebrate birthdays on the last day of the month for all those employees whose birthdays fall in that month. On the birthday, one email from the HR team to all employees should be sent with some brief information about the employee (hobbies, personality, etc.).

If your company does not permit extra costs, what we can do is celebrate birthdays on the last day of the month for all those employees whose birthday falls in that month. Additionally, on the birthday itself, one mail from the HR team to all employees should be sent with a brief about the employee's hobbies, personality, etc.

Thank you, Sir. We do provide a cake for the employee having a birthday, but I am currently working on the policy manual. I just wanted a brief idea on how to start writing the birthday policy.

Regards,