Struggling with Absenteeism Notices? How to Draft a Clear Memo for Your Team

I like to draft a memo regarding regular absenteeism without intimation. My management wants me to highlight that all Emergency/Medical Leave must be informed verbally to their superior and HR manager; text messages through mobile phones are not accepted. As I'm new to the HR field, please provide me with some guidelines to draft the official memo.

The proposed memo may include the following:

Management took note with much concern about your high rate of absenteeism for the period ...

We would like to inform you that such absences are causing much prejudice to the smooth running of the department.

Accordingly, we wish you to take note of the above and amend accordingly, or otherwise, we will have no other option than to take stringent disciplinary actions against you.

We trust we can rely on your kind understanding.

Yours

I need your help. I have to write a memo to an employee who was absent from work due to the sickness of her son. She did not inform the necessary persons in charge.

Guidelines for Drafting a Memo

I understand the importance of addressing absenteeism properly. Could you provide some guidance on how to draft a memo that emphasizes the need for employees to inform their superiors and HR manager verbally about any emergency or medical leave? It would be helpful to know how to convey that text messages through mobile phones are not accepted.

Regards.

I have to draft a memo to an employee who has been absent from work due to the sickness of her son. She did not inform the necessary persons in charge. I have started my draft but can't seem to finish.

Re: Job Abandonment

This serves to highlight the disregard for work ethics and protocol, as you were noticeably absent on Wednesday, January 8, 2014, without informing the relevant persons of your decision to be absent.

To this point, we have not received a respectful apology or advice to justify your action. However, what has been received are the following text messages to my phone: At 4:01 pm, “Good day, saw your calls but cannot speak on the phone.” “So you can go ahead and text.” “Thank you.” Followed by another text at 7:20 pm, “Queniel has a chest infection and I have been on the road all day. Was not able to talk on the phone.”

Followed by another at 7:26, “I am now also at the point where I might have to move back home.” “Under the current conditions of salary payments, I cannot live in a rented house nor can I honor my monthly payments to creditors on time to avoid late charges.”

Just a caution, in the future, be mindful that this is an educational facility, and we have young minds that are waiting for us to care for and nurture them.

We respect and observe what caused you to be absent, but we have to

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