Comparing Domestic Travel Policies: Can You Share Your Company's Latest Rates and Conventions?

Hi,

I wanted to benchmark our domestic travel policy (rates) and local conventions against other companies. Could you please send the latest policies to me so that I could compare them and share with you? My email address is [Login to view].

Thanks

Hi,

Please find attached my ex-company travel policy; maybe it will help.

Regards,
Jayshree

Hi Gaurav,

Can you please explain to me in detail exactly what you require? If you are referring to the domestic travel policy, it covers the minimum usage of employees as per their designation and grade, which is already in that file. You can rework the same to increase the amount slightly, but not significantly.

If you are inquiring about the local conveyance policy, there is usually a policy for local conveyance calculated on an actual basis and the mode of transport in your local area. Employees can claim the expenses as per vouchers. However, for sales staff who are daily out in the field, you can set a fixed amount for their local conveyance, known as DA.

For any further queries, you can email me at jayshree@brainmatics.net.

Regards,
Jayshree

Hi Gaurav,

I too wanted a comparison on the domestic travel policy with respect to other companies to check out where we stand regarding the reimbursable components. It is good that you have raised this topic.

In our company, these are the following that we reimburse:

1) Home to Airport (Auto / Taxi) -- As per actuals

2) Airfare (strictly on low-cost airlines and lowest fares) (the employees are encouraged to use their personal credit cards for air bookings, which shall be reimbursable later) (for some employees, corporate card is provided)

3) Auto / Taxi from the destination location to their respective accommodation at that city -- as per actual.

4) We provide a per diem of Rs 500 (for metro cities) and Rs 400 (for non-metro cities) towards food, laundry, and other incidental expenses of the employee during that particular period.

5) Accommodations are provided at company negotiated hotels / guest houses (the maximum allowable per day rent limited to Rs 3000)

6) The local auto / taxi rent from the accommodation to the client location -- as per actual.

Please let me know if this is good as per the industry standards? Should we set a limit to the local auto / taxi rents, which we are right now reimbursing at actuals?

Regards,

Rashmi

Dear Rashmi,

Seems pretty comparable except for the Boarding of 3,000/-. How do you manage in metros where the room rents are really high? Also, it is difficult to limit the local travel part as it is totally dependent on the nature of their job.

Regards