Is HR Responsible for Justifying the Need to Fill a Position? Seeking Advice on Tools and Processes

This was posted by John Peter. Please advise him accordingly.

Dear Valued Members,

I am working in an engineering-based company located in the Gulf and am currently looking for an opportunity in the HR domain for growth. Kindly help me clear the following doubt: If a manpower requirement arises in any department and the department head sets a deadline to recruit a suitable candidate for a position, is the HR professional responsible for investigating whether the position really needs to be filled? What HR tools should be selected to justify that the vacant position is a genuine requirement? This is not a question about whether the recruitment budget covers the position, but rather about who will justify that the vacant position is an obvious requirement.

Please help me clarify my doubt.

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Thanks and best regards,
John Peter

Hi John,

HR budget and recruitment budget are two different things.

The HR budget may include the recruitment budget for HR positions.

Manpower planning is the tool that helps in identifying the gaps or positions that need to be filled as per the requirements of the departments and the work.

If the department head is giving permission to recruit a new person, he/she must have identified the requirement in the company or the department.

Generally, the organizational structure is created with the approval of all heads of the various departments and senior management in consensus. While I feel that it is the prime responsibility of the HR department to ensure that all job descriptions are made properly, and based on these, the new position is created.

So, when the decision to hire a new person is made, all these aspects would have been taken care of. If anyone feels that there is a duplication of positions, why not discuss it with the department head with all the evidence and details to clear any doubts.

I hope this resolves your query. Feel free to share your views so that we can discuss further.

Regards,

Archna

The reply I have received has cleared my doubt. Thank you very much for the members' support, and I offer my sincere gratitude to Citehr.

Best regards,
John Peter