How to Draft a Notice for Employees' Misconduct at Client's Office?

Hi everyone,

Some of our employees were deputed at our client's office, where they consumed liquor and behaved inappropriately at their guest house. We need to issue them a notice regarding this incident. Can someone assist me in drafting such a letter?

Thanks & regards,
Shraboni

Dear [Employee's Name],

It has come to our attention that while on assignment at XYZ Corporation, you engaged in conduct that went beyond the bounds of reason - drinking and disruption of the normal routine at the client's guesthouse. Such conduct does not reflect well on you; indeed, it raises a question as to your sound judgment and propriety, nor on our firm (Company Name), which has a reputation of superior employees and high moral concepts.

Consider this letter a warning in consideration of your past (good) record with the company. In the event the employee has a record of such behavior, the consequences of this incident could be more severe - time off without pay or even termination. However, should future incidents occur, the penalty will be more severe, perhaps up to and including termination.

Shraboni
PALADIN

Hi,

You can add this to the template provided by PALADIN. Kindly report to us (please mention the mode of reporting, i.e., if the employee is local, then ask them to report in person without disturbing their assignment; if they are not local, they should send a detailed report on what has happened) in detail on the incident that happened. Get this report from every individual who is involved in this and continuously ask them some probing questions to help them understand that it could harm their career wherever they go. Unless you make them realize what they did, you cannot prevent this in the future.

Regards, Vijayakumar