New HR Role in a Long-Established Company: Where Do I Begin to Build Effective HR Practices?

Hi Everyone,

A brief about my company, established in 1950, current employee strength 750 (about 60% are semi-skilled - doing tally-keeping, record-keeping, 25% skilled, and 5% are professional). I have joined this company last month as the only HR person. Till date, all the activities related to HR were looked after by the Accounts Department. Primarily, they do not have any HR policies/practices as such.

Now, how do I manage? What do I start with? I am really confused. I have prepared an appointment letter, confirmation letter, transfer letter, etc., and also working on the organizational structure.

Please help.

Thanks & Regards,
Shraboni

Hi Shraboni,

So, how are things progressing at your end? I thought to start off by asking this question. I feel you are under tremendous pressure and working against a deadline.

I am Ajay Gandhi, working with a pharmaceutical major in Ahmedabad. Hey, can you email me about what all things you require and what sort of guidance you need?

Ajay Gandhi
Email: ajay.damodaran@gmail.com

Hi Shraboni,

Well, I got to know about your problem. Before some months, it was happening the same with me because when I joined my company, there was no HR dept, and all the work was done by the account dept.

First, you need to understand the hierarchy of your company and create an organizational chart. Develop the work culture with the help of the best policies such as:

- Attendance policy
- Timing policy
- Leave policy
- Induction policy
- Salary and rewards policy
- Etc.

After that, divide the different departments according to your company's needs. Communicate Key Result Areas (KRAs) to all departments so that they can fulfill their responsibilities effectively. Make it a rule in your company to strictly follow the policies.

Arrange seminars, training sessions, and fun programs for employees regularly to keep them motivated.

If you still encounter any problems, feel free to ask.

Deepika